Events and Activity Coordinator

The Coordinator supports the planning and implementation of campus programs and events that enhance the student experience and promote engagement. Responsibilities In support of the Events and Activities program portfolio, plan, coordinate, and implement a variety of campus and off-campus programs designed to enhance student engagement, including large-scale events, pop-up programs, and collaborative initiatives.Manage event logistics from concept through execution, including venue reservations, catering coordination, transportation arrangements, vendor coordination, and on-site event management.Assist with coordinating student event staff and volunteers during program implementation to ensure safe, inclusive, and successful events.Supervise, schedule, and support student Event Leads, providing training, guidance, and on-site direction to ensure consistent event execution and adherence to University policies.Collect participant feedback and contribute to reports summarizing program outcomes, attendance data, and recommendations for future improvements.Prepare, review, and process vendor and performer agreements in accordance with University policies and procedures.Coordinate transportation through University-approved vendors in collaboration with the Parking & Transportation Department, ensuring compliance with University safety and risk-management standards.Address logistical and safety concerns that arise before or during events.Assist with monitoring event budgets by tracking expenditures, processing payments, and supporting responsible use of departmental funds.Maintain accurate records of event attendance and participation through event pass scanning and ticket sales tracking.Coordinate marketing and promotional efforts for events and initiatives, including flyers, kiosks, banners, t-shirts, and other promotional materials.Maintain accurate and timely event information in the 'Cuse Activities database, the University calendar, and the Student Engagement website.Support the department's online and social media presence to increase program visibility and student participation.Serve as a consultant to a diverse portfolio of Recognized Student Organizations (RSOs), acting as the primary point of contact for a subset of the University's RSOs.Support student leaders in the planning and implementation of programs and events by providing guidance on event logistics, budgeting, and risk management.Educate students on University and governing body policies and procedures to ensure organizational compliance and success.Manage approved funding requests, including contracting, purchasing, and expenditure tracking from the Student Activity Fee, and support officer elections, leadership transitions, and leadership development.Serve as a liaison and collaborative partner with departments across the Division of the Student Experience and the broader University community to support program development and implementation. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Job Posting Date 05/19/2026