Events and Program Administrator

The purpose of the MS-ADS program is to train and educate students in Data Science and AI for careers in industry. Designed for professionals with backgrounds in technical fields, the program offers rigorous classes, expert instructors, leading-edge technology, and an unparalleled network of industry professionals for full- and part-time learners across a variety of in-person and online degree pathways. The program benefits from a mix of full-time clinical faculty, part-time adjunct faculty, part-time lecturers, and other instructional support staff. Learn more about our program at (Use the "Apply for this Job" box below)./Job Summary The MS in Applied Data Science seeks an Events and Program Administrator to support the planning, coordination, and execution of program events and to assist with administrative operations. The Events and Program Administrator will report to the Executive Director and play a key role in ensuring the success of institutional, student-facing, and faculty-driven programs.ResponsibilitiesIn collaboration with Student Affairs, Career Services, Instructional Services, Marketing, and Enrollment Management, leads logistics for major student-facing events such as Immersion Weekend, Autumn Kick-Off event, End of Year Celebration, Lunch & Learn events, and additional programming.Coordinate venue sourcing, hotel and vendor contracting, and manage Banquet Event Orders (BEOs).Serve as a point of contact with internal partners, external vendors, and student/alumni groups to support event planning and execution.Develop event budgets and oversee expense processing and reconciliation.Prepare presenters and hosts regarding content, format, scheduling, and day-of expectations.Staff events onsite to ensure smooth execution from setup through conclusion.Schedule and send invitation emails, tracks RSVPs and attendance, and maintain registration lists.Create event materials, timelines, and communications to support planning and execution in collaboration with the Assistant Director, Marketing and Communications.Support faculty and alumni events, offering recommendations to strengthen and streamline event processes.Serve as the unit's subject matter resource for virtual and hybrid event platforms (e.g., Zoom meetings and webinars).Collaborate closely with the Student Affairs, Enrollment Management, External Partnerships and Career Services, Instructional Services, and the Data Science Institute to understand events needs and facilitate planning.Collaborate with the Operations Coordinators to schedule on-site events ensuring space availability, room layouts, technology requirements, and other event logistics are addressed.Assist with managing logistical tasks for internal staff gatherings, communications, and project timelines.Provide daily administrative support to program leaders.Provide administrative and logistical support across program operations, including project planning, scheduling, calendar management, room reservations, expense tracking, faculty travel logistics, and coordination of deliverables for meetings, lectures, and projects.Research, compile, and analyze data to create reports and proposals for leadership.Work to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.Assist with research, including vendor selection and contract negotiation.