Events Coordinator

Key Responsibilities: • Manage all aspects of event planning from conception to post event; • Work collaboratively with departments to produce small and large-scale events including galas and other fundraising events, community events, conferences, and gatherings; • Serve as point person for all rental inquiries including meeting with clients, promoting the venue, and working with vendors; • On-site management of rental events that reoccur every year. There are currently 10 scheduled for 2026; • Coordinate and collaborate with Watershed departments to establish needs for events and serve as liaison among departments throughout the planning process; • Manage needed volunteers for high-end special events; • Plan and facilitate logistics for all events, including contract negotiations, venue preparation, catering, entertainment, equipment, décor; • Oversee guest experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases; • Nurture and build relationships with vendors to craft and implement creative and logistical aspects of all events; • Troubleshoot and manage any challenges and opportunities that arise before, during and after an event. Qualifications: • Proven success as an event planner or coordinator • Strong interpersonal and communication skills • Experience in maintaining and building enriching vendor relationships • Excellent organizational skills, including multitasking, time management, and meticulous attention to detail • Ability to work, adjust, and make swift decisions under pressure • Flexibility to work nights, and holidays • Ability to collaborate with diverse needs, personalities, and work styles with optimism and a solution discovery mindset • Be comfortable with technology and be able to manage and use different software platforms for events. For more information and to apply, please visit The Watershed Institute's website at Employment | thewatershed.org Pay: $24.00 - $26.00 per hour