Events Coordinator

The Events Coordinator ensure that all rental use aligns with the standards and use requirements of the Seventh-day Adventist Church. This position will be engaged in working with constituent church and school members as well as approved external clients. Develop and maintain detailed event timelines.Manage or create guidelines, procedure documents, and processes for campus use and rental.Act as the primary point of contact during campus events to oversee setup, execution, and breakdown; responsible of real-time troubleshooting and resolving issues as they arise.Provides excellent customer service and timely responses to clients.Assist GPCC Director in tracking expenses against an approved budget, manage invoices, and process final payments to vendors.Handle intake of potential use requests for grounds or buildings.Oversee post-event duties to ensure they are handled according to policies.Handles or reports any maintenance issues or needs to keep facilities in good condition.Communicate changes to event details in a timely manner to stakeholders.Serve as the primary point of contact for vendor relationships as-needed, including but not limited to equipment rentals, catering, decorators, and AV providers.Conduct event evaluation and debriefing after completion.Manage event and stakeholder expectations.Perform pre and post rental walk through inspections related to rental agreements.Works with GPCC Director, Administration, and department directors to review Conference calendar related to GPCC availability and scheduling conflicts.Ensures that all events and rental requests have been approved by the Conference committee, prior to sending approval decisions.Other duties as assigned Personal Spiritual Life: The Events Coordinator for the Oregon Conference should exhibit evidence of a strong spiritual life, being firmly grounded in a personal relationship with Jesus. Required Skills/Abilities: The person in this position must have the ability to serve people with professionalism, providing a friendly and welcoming environment for guests.Must be able to promote a positive image of the church and Conference, while being sensitive to the needs of clients and guests.Must have excellent oral and written communication skillsAble to work efficiently, pay attention to details, and be proactive when handling tasks.A self-motivated person who can effectively work independently without supervision and produce results.Must demonstrate the ability to adapt to frequent changes and requests, and a high capacity to solve problems.Is organized, able to prioritize and multi-task, able to maintain confidentiality, and work well with co-workers.Should have a solid knowledge of Microsoft Office, with emphasis on Word, Outlook, Excel.