Events Coordinator

BGCWPA is one of the largest, most comprehensive out-of-school-time providers in the region, annually serving over 10,500 youth from Allegheny, Beaver and Somerset counties in preschool, before/afterschool, summer camp, teen mentoring, workforce development, STEAM, and sports programs. We understand that every individual brings a unique set of skills and experiences. (ii) Volunteerism & Community EngagementRecruit, schedule, and coordinate individual and group volunteers for events and club-based activities.Serve as primary liaison for corporate and community volunteer groups (e.g., Crown Castle, USW, ProspHire).Track volunteer hours and engagement metrics for reporting and stewardship, and coordinate volunteer appreciation efforts and recognition events.Support donor-facing events including legislative receptions, grand openings, project unveilings, holiday drives, and special celebrations.Collaborate with the Advancement team to fulfill sponsor benefits, ensure donor acknowledgment, and support relationship-building through thoughtful event experiences and follow-up. Coordinate pickup, storage, and delivery of in-kind donations for events, volunteer initiatives, and club needs.Serve as the point of contact for in-kind donors, ensuring timely communication and acknowledgment.Maintain inventory of in-kind donations and documentation for donor records, acknowledgments, and reporting.Track event budgets, assist with reconciliation, maintain vendor and partner contact lists, and participate in team meetings and cross-functional planning. QUALIFICATIONSBachelor’s or Associate’s degree in event management, hospitality, nonprofit management, marketing, communications, or related field.At least 2 years experience in event planning, project management, or community engagement preferredStrong organizational skills and attention to detailAbility to manage multiple projects with competing deadlinesStrong written and verbal communication skillsComfort working independently and collaborativelyExperience with CRM/event management platforms (e.g., GiveSmart, Salesforce) a plusProficiency with Microsoft Office, Canva, or Google Suite toolsThis position is based at BGCWPA’s Administrative Office in Pittsburgh, PA, with regular site visits to Clubhouses and community events.Flexibility to work evenings/weekends as needed for events Certifications and Clearances