Events Coordinator

About Us

Citizen Media Group is an IRS-registered 501(c)3 nonprofit organization which houses two distinct public-facing: The Philadelphia Citizen and Philadelphia Magazine. Administrative, editorial and other business functions are shared across brands.

The Philadelphia Citizen — a producer of digital content, thought-leader events, and civic engagement opportunities — exists to reinvigorate democracy in the American city where it was born and to replicate the highest ideals of Aristotle’s polis: autonomy, self-governance, equality, tolerance, independence in our products and in our very DNA as an organization.

Philadelphia Magazine — a print magazine and digital content legacy media brand — is the premier guide to how to take advantage of all the city and region offers, from its culture, its food, its eds and meds, its environs, its people, its must-read stories, and its storied sports teams.

Position Overview

Assist in the planning and execution of assigned events involving Philadelphia magazine, the Philadelphia Citizen, and other company ancillary publications and channels.

Qualifications

Bachelor's degree required



1-3 years of experience in planning and managing large-scale special events from conceptualization to production.



1-3 years of experience with marketing promotions and campaigns that drive awareness and event ticket sales.



Virtual and physical events production experience



Social media experience



Excellent interpersonal communication skills, strong organizational skills, and an ability to manage multiple tasks and projects under deadline.



Ability to work as part of a team



Must be creative and able to prioritize tasks in the face of many challenges



Ability to prioritize and adaptable to change



Ability to contribute to brand experiences that enhance reputation and brand awareness by leveraging multi-channel marketing strategies.



Responsibilities

Create event content/subject matter and procure all event talent including, but not limited to, speakers, panelists, moderators, hosts, registration staff, and brand ambassadors.



Negotiate contracts and manage all production vendors including, but not limited to, video production, photography, tenting, furniture, florals, restrooms, lighting/sound, entertainment, security, and volunteers.



Create all event-related planning documents including timeline, run of show, talent guidelines, and volunteer instructions.



Collect sponsor materials, restaurant forms and vendor COI’s for assigned events



Survey, compile, and analyze event data to assess ROI and determine attendee insights, registration patterns, and program/content success.



Conceptualize and oversee in-book, email, digital, social and out of home marketing strategy for assigned events



Ideate and manage Philly mag Events social media platform



Manage events department interns



Work/attend events in and outside of the office on nights, weekends, holidays, etc. as needed


Other responsibilities as assigned

Compensation & Benefits

Unlimited PTO / 8.5 paid holidays in addition to team-wide paid break from Christmas to New Year’s Day



CMG-provided device