Events Coordinator

Essential Duties & Responsibilities

(Other duties may be assigned)

Program Development & Policy Alignment
o Develop event agendas and program structures that align with the PA Chamber’s policy priorities and advocacy goals.

o Work closely with internal events, government affairs, and public affairs staff to ensure event content supports current advocacy efforts and reflects the Chamber’s policy positions.

o Assist in identifying, vetting, and confirming speakers, panelists, and moderators who align with the Chamber’s mission, values, and policy agenda, including business leaders, policymakers, subject-matter experts, and partners.

o Coordinate speaker outreach, confirmations, briefing materials, run-of-show timing, and pre-event preparation to ensure speakers are well-positioned and informed.

Event & Webinar Coordination
o Coordinate logistics for in-person, virtual, and hybrid events, including webinars, conferences, government affairs events, international dignitary visits, and member programs.

o Manage the setup of event registration pages and event websites in coordination with the events and marketing teams.

o Schedule and manage webinar platforms, Zoom sessions, speaker prep meetings, and virtual event logistics.

o Assist with speaker registration, calendar coordination, and pre-event briefings.

o Prepare and distribute event agendas, speaker materials, and production timelines.

Day-Of Execution & Technical Support
o Provide on-site and virtual day-of event support, including registration desk assistance, room setup, speaker coordination, and troubleshooting.

o Coordinate with internal IT staff and external vendors to ensure appropriate audio/visual, staging, and technical support for events.

o Support run-of-show execution, timekeeping, and speaker transitions to ensure professional, well-run programs.

Reporting, Follow-Up & Continuous Improvement
o Assist with post-event reporting, including attendance tracking, speaker follow-up, and webinar recordings.

o Support the collection of post-event feedback and help identify opportunities to improve future programming.

o Maintain organized records related to speakers, agendas, production notes, and event documentation.

o Bachelor’s degree preferred.

o 1-3 years of experience in event coordination, public affairs, advocacy organizations, trade associations, or policy-related environments preferred.

o Experience supporting events, webinars, or policy-focused programming is a plus.

o Strong understanding of or interest in public policy, advocacy, and the role of business organizations in shaping state policy.

o Demonstrated ability to connect program content and speakers to broader organizational goals and messaging.

o Exceptional attention to detail and outstanding organizational skills.

o Strong written and verbal communication skills, particularly when coordinating with high-level speakers and policymakers.

o Ability to manage multiple projects simultaneously in a fast-paced environment with changing priorities.

o Comfort working both independently and collaboratively across departments.

o Proficiency in Microsoft Office and familiarity with event registration systems, webinar platforms, and basic website tools preferred.

o Flexibility with work hours and travel.

The requirements contained in this description are representative of the knowledge, skill, and/or ability required and may not include all job duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Reporting to the Director of Events, the Events Coordinator plays a critical role in advancing the Pennsylvania Chamber of Business and Industry’s mission through the planning and execution of high-impact events. This position is responsible for coordinating event logistics and helping translate the PA Chamber’s advocacy priorities and public policy agenda into meaningful and engaging event programming.

The Events Coordinator will be expected to develop event agendas, confirm speakers, and execute in-person, virtual, and hybrid events that reinforce the Chamber’s role as the leading voice for business in Pennsylvania. A strong working understanding of the PA Chamber’s mission, policy goals, and advocacy strategy is essential, as this role helps shape the substantive content of Chamber events and ensures alignment with legislative and regulatory priorities.