Events Coordinator

Events Coordinator (Contractor)

The Sage Group’s client is in search of an Events Coordinator. In this role, the candidate will be a project manager, logistics coordinator, copy editor, researcher, and event logistics expert. The ideal person is highly organized, works well with individuals at all levels, and will support events that further the organization’s goals, including large town halls, external conferences, speaker events, volunteer initiatives, and team-building activities. We are looking for a candidate that is positive and cares deeply about fostering an engaged and inclusive work environment.

Key Qualifications

1–2 years of event planning or project coordination experience in a fast-paced, customer-focused environmentExceptional attention to detail with a proactive approach to problem-solvingAbility to drive projects from ideation to completion, contribute to the creative vision, translate ideas into tangible event elements, and create engaging attendee experiencesWillingness to learn and embrace a variety of internal and external software applications, particularly Keynote, Pages, Box, Quip, and WebexHighly organized with the ability to work independently, manage multiple projects simultaneously, navigate ambiguity, and meet deadlinesStrong interpersonal skills with the ability to build relationships and collaborate across all levelsMarketing and communications experience is a plus

Responsibilities

Provide project management and event support for the Employee Engagement & Communications teamManage event and editorial calendarsMaintain a database and library of engagement assets, including speaker topics, talking points, employee biographies, headshots, and event photosDevelop engaging events for heritage and history months, trainings, and other employee engagement initiativesGenerate executive briefings and conference summariesManage logistics for hybrid, in-person, and virtual eventsCreate and manage event budgets and assets, including show flows and Keynote presentationsCreate and manage event registration, attendance reports, and post-event surveysDevelop and execute event communications, including invitations, "Know Before You Go" communications, and post-event follow-upsPartner cross-functionally to deliver marketing assets across various communication channels, including email, internal websites, Slack, and digital displays

Location: Cupertino, CA – Hybrid (Tue/Wed/Thu) | Remote (Mon/Fri)

Duration: 6 months+

Compensation: $50.00/hour