Jan. 13, 2023


Confidential Rochester, New York

EVENTS COORDINATOR Events Coordinator Job Description: The Events Coordinator is responsible for detailing all aspects of each event–servicing BEO’s, floor plans, diagrams, and on-site event management and execution for the day of the event. Coordinate conferences, meetings & events (pre-planning, onsite execution & post event) Perform Site Visits & Recommendations to Clients Produce Event Specifications & Manage Vendors (Ex: AV Tech, Performers, Flowers). Book all vendors, special orders, signage for events, etc. Assist in Financial Management (Budget Creation, Revenue and Expense, Registration, Exhibit Fees) Adaptable in changing environments. (Ex: Crisis during event) Maintain Relationships with Clients (Ex: Outreach) Manage & Maintain Event Calendar (Ex: Triple Seat) Contribute to overall team success by identifying problems & proactively seeking improvement Manage and maintain event calendar is ensure it is continuously up to date Handle reservations, special charity events, photo-shoots, TV filming products, PR requests.

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