Events Coordinator and Assistant

Kaleo is seeking a highly motivated full-time in-office Events Coordinator and Assistant. The Events Coordinator researches events throughout Southern California throughout the year. Kaleo Marketing works in approximately 1500 events a year, with each event having many details to manage. Full-time in-office schedule: Monday-Friday 10A-6PThe position does not usually attend eventsBooking of multiple events in multiple markets each weekCoordination of weekly event set ups in multiple marketsManaging all logistics and planning for over 1000 events each yearPlanning and interactions with event setup teamTrouble-shooting of event problemsTimely communication and negotiation with vendorsNegotiation of event booth pricesNegotiation of high-traffic booth locationsUpdating of all event recordsContinuous coordination with marketing managers regarding staffing needsProviding event detail to all interested partiesResearching and seeking out additional eventsManaging and maintaining equipment and collateral inventoryPlanning and ordering equipment and collateralQualifications and Skills Excellent typing skills: Min 50 WPMHighly proficient with MS Word, MS Excel and other office software applications such as Outlook and Google CalendarMinimum of an Associate Degree or equivalentDriven, self-starterDetail-oriented and extremely organized, staying on top of all event planning needsConfidence, strong voice, and professional presenceAbility to negotiateStrong ability to keep others informed and on trackPrioritize multiple projects in a fast-paced, multi-faceted, creative environmentAble to quickly adapt and change directions when neededGood use of calendaring tools and remindersProfessional and effective verbal and written communicationAble to work with a team; open to different perspectives and ideasReliable transportation and ability to travel to event locations when neededPositive, professional attitude and reliability a mustPowered by JazzHR