Events Coordinator and Assistant

Join the leading event-based marketing firm in Southern California!

Kaleo is seeking a highly motivated full-time in-office Events Coordinator and Assistant. The Events Coordinator researches events throughout Southern California throughout the year. In addition, the position provides logistical planning and problem solving for each event. Kaleo Marketing works in approximately 1500 events a year, with each event having many details to manage. The position requires an extremely organized, fast-thinking, detail-oriented, self-starter who can solve problems and work autonomously, ensuring that sufficient events are planned and all parts stay on track. The position reports to the Director of Events and Business Development.

This is a full-time in-office hourly position with benefits. Pay starts at $16/hour and is negotiable.

About Our Company

We are Southern California's elite vacation ownership marketing firm. Kaleo represents internationally recognized award-winning vacation clubs.

Responsibilities and Duties

The Events Coordinator and Assistant aides the Director of Events and Business Development in planning, negotiating, managing payments, managing communications, and coordinating logistics for every event, including but not limited to:

Full-time in-office schedule: Monday-Friday 10A-6PThe position does not usually attend eventsBooking of multiple events in multiple markets each weekCoordination of weekly event set ups in multiple marketsManaging all logistics and planning for over 1000 events each yearPlanning and interactions with event setup teamTrouble-shooting of event problemsTimely communication and negotiation with vendorsNegotiation of event booth pricesNegotiation of high-traffic booth locationsUpdating of all event recordsContinuous coordination with marketing managers regarding staffing needsProviding event detail to all interested partiesResearching and seeking out additional eventsManaging and maintaining equipment and collateral inventoryPlanning and ordering equipment and collateralQualifications and Skills

Excellent typing skills: Min 50 WPMHighly proficient with MS Word, MS Excel and other office software applications such as Outlook and Google CalendarMinimum of an Associate Degree or equivalentDriven, self-starterDetail-oriented and extremely organized, staying on top of all event planning needsConfidence, strong voice, and professional presenceAbility to negotiateStrong ability to keep others informed and on trackPrioritize multiple projects in a fast-paced, multi-faceted, creative environmentAble to quickly adapt and change directions when neededGood use of calendaring tools and remindersProfessional and effective verbal and written communicationAble to work with a team; open to different perspectives and ideasReliable transportation and ability to travel to event locations when neededPositive, professional attitude and reliability a mustPowered by JazzHR

Skills:
Business Development, Business Plan, Calendar Management, Communication Skills, Detail Oriented, Equipment Maintenance/Repair, Establish Priorities, Event Management, Event Marketing, Google Apps, Identify Issues, Logistics, Logistics Management, Marketing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Negotiation Skills, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Staff Requirements, Team Player, Time Management, Typing, Willing to Travel

About the Company:
Kaleo Marketing, LLC