Events Coordinator - Entry Level

Our Financial Services client is seeking an Events Coordinator to join their team for the next 6 months, 40 hours/week. This role is fully onsite 5 days a week in Lone Tree, CO. 

Role Summary

We are seeking a Workplace and Events Coordinator to provide onsite support for facilities management, workplace services, and event operations during a high-volume period. This role will serve as a key point of coordination between employees, vendors, conference operations, technology teams, security, and workplace partners to ensure a seamless employee and guest experience. The ideal candidate is highly organized, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Top Must Have Skills
Facilities coordination and workplace services experience, including maintenance requests, vendor management, and space management
Event and conference support experience, including room scheduling, meeting logistics, catering coordination, and onsite event execution
Strong customer service, communication, and stakeholder management skills with the ability to work effectively across multiple teams
Experience tracking work orders, service requests, vendor follow-up, and administrative documentation
Proficiency with Microsoft Office Suite and the ability to learn workplace management systems such as CMMS and CAFM platforms
 

Additional Qualifications
High school diploma or GED required
Minimum of 3 years of experience in a customer service or administrative environment, or at least 1 year of facilities management experience
Strong written and verbal communication skills, including email correspondence, status updates, and issue resolution
Ability to remain calm under pressure and effectively manage multiple competing priorities
Experience working with vendors, service providers, and internal business partners
Understanding of workplace operations, maintenance processes, contracts, and lease-related concepts preferred
Strong problem-solving skills with sound judgment and a proactive approach to escalating issues and risks
Professional phone etiquette and a customer-focused mindset
Ability to work independently while seeking guidance when appropriate
 

Responsibilities
Provide onsite support for facilities operations, workplace services, events, and conference coordination
Build and maintain strong relationships with internal stakeholders, vendors, security teams, technology support teams, catering partners, and employees
Monitor facility service requests, track progress, follow up with vendors, and escalate urgent or overdue issues
Coordinate routine maintenance, repairs, inspections, supply orders, workspace resets, and general workplace services
Assist vendors with site access, scheduling, badge coordination, deliveries, and communication with impacted teams
Support invoice processing, inspection documentation, work order tracking, and facilities data management
Assist with workspace verification, furniture reconfigurations, moves, adds and changes, restacks, and ergonomic requests
Coordinate facility and logistics needs for meetings and events across conference rooms, presentation spaces, cafes, outdoor areas, and large event venues
Support room scheduling, setup and reset activities, furniture layouts, catering coordination, janitorial services, signage, deliveries, and temperature requests
Conduct pre-event space inspections and provide onsite event support to resolve issues and ensure successful execution
Confirm event spaces are properly reset and ready for normal business operations following events
Partner with conference operations and technology teams to coordinate audiovisual and conference room technology requirements
Coordinate visitor and vendor access requirements, including property approvals and insurance documentation as needed
Maintain event calendars, planning documents, status reports, and follow-up action items across supporting teams
Manage multiple projects and priorities while proactively identifying and escalating safety concerns, service gaps, scheduling conflicts, and event-related risks
Report to the local property management leader and support both facilities management and events operations functions as needed

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including financial information. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

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Meggan Sharma - Recruiter, National Delivery

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 10/13/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

This job was posted on 10/13/2026 and is open for 60 days

Everforth Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

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