Events Coordinator Immediate Hire

Kairos Management is a Staffing and Human Resource Management firm based in Dallas, TX. Job Description Event Coordinator Job Duties • Creating event proposals which fit client requirements and presenting proposals by deadline • Maintaining a working relationship with vendors and venues • Planning event aspects, such as venue, seating, dining, and guest list • Delegating event planning tasks to other staff members where necessary • Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities • Coordinating event entertainment, including music, performers, and guest speakers • Staying under budget while planning event specifications • Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports • Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors • Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events • Anticipating and planning for different scenarios • Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities • Planning multiple events at once Event Coordinator Skills and Qualifications Organization, Event Planning Experience, Team Management Experience, Time-Management, Sales, Knowledge of Common Reservation Software, Attention to Detail, Team-Oriented, Strong Written and Verbal Communication, Strong Client-Facing Skills, Marketing Knowledge or Previous Experience, Vendor and Entertainment Research, Initiative, Enthusiasm, Flexibility, Degree in Event Planning or Marketing Preferred