Events Manager

This position is a key part of the events team and will oversee other members of the events team. This position functions as part of the Events Team and is responsible for a subset of those events. • Responsible for food and beverage orders and guarantees, AV and room set-up, managing room blocks, as well as developing and adhering to the budget for events • Ensure the event registration process is flawless, including the on-line event registration form, monitoring registrations for accuracy, completeness, adherence to requirements and capacity limits, creating and maintaining registration lists, as well as assisting with registration needs for VIPs, speakers, and sponsors • Coordinate pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups • Coordinate members of events team assigned to event to ensure adequate and efficient staffing • Advise on event content and responsibility for speaker and faculty coordination to include scheduling pre-planning calls, collection of bios, headshots, presentations, and other event-related logistics and follow-ups • Oversee the production of name badges, signage and on-site materials • Maintain and adhere to event planning documents and checklists as well as associated deadlines • Manage on-site logistics and event staff, as well as oversee coordination with the venue and all vendors; Collaborate with the Marketing Team on event concept, graphic design/production/printing, and event marketing. • Ensure events comply with insurance, health and safety standards • Oversee the execution of the Association’s private, pre-scheduled, meetings opportunities for specific industry groups, including set-up and maintenance of the proprietary platform and on-site coordination • Oversee the inventory of events-related items, supplies, and promotional items; as well as the shipment of materials to/from events. • A professional, fast paced environment • Travel is required – all domestic • Occasional work outside regular business hours leading up to and during events is likely • Events occur both locally and across the country