Events Manager Administrative Assistant

**Step into an exciting career at the legendary Grand Hotel Golf Resort & Spa, Autograph Collection, on Alabama’s Gulf Coast.** Nestled on 550 acres of breathtaking beauty, the Grand blends rich Southern tradition with modern luxury, delivering world-class guest experiences. With over 41,000 sq. ft. of versatile meeting space and multiple ballrooms, we host events of all sizes—from intimate gatherings to grand celebrations. Join us at a historic destination known for unparalleled hospitality, where you’ll have the chance to be part of unforgettable moments. The Grand Life is calling—come share it with us!

**As an Event Administrative Assistant,** your primary role is to support the Director of Event Management and Event Managers by streamlining administrative tasks and coordinating essential event details. You'll be a key part of ensuring smooth event operations, handling various responsibilities such as distributing daily event sheets and weekly schedules, managing calls, coordinating group details, and preparing event packets and thank-you letters. This position requires exceptional organizational skills, attention to detail, effective communication, and proficiency in office software to keep everything running seamlessly.

**Key Responsibilities:**

* **Event Coordination & Communication:** Share essential event details with departments, maintaining an organized filing system for quick access and seamless handling of group needs.
* **Document & Packet Preparation:** Generate daily event lists, schedules, banquet orders, and welcome packets for meeting planners, ensuring accurate information is on hand.
* **Guest & Client Communication:** Professionally handle calls, inquiries, and correspondence, promoting property offerings when needed.
* **Data Entry & Meeting Setup:** Input guarantees, schedule meetings, and coordinate set-ups, A/V, and food preferences for flawless event execution.
* **Rewards & Appreciation:** Manage Marriott Rewards, organize Honored Guest Awards, and send post-event thank-you letters to groups.

**Perks & Benefits:** As a valued part of the PCH Hotels & Resorts team, you’ll enjoy a wide range of benefits, including:

* **Health, Dental, and Vision Coverage:** Comprehensive options with FSA and HSA plans available.
* **401(k) with Company Match:** Prepare for your future with our matching retirement plan.
* **Exclusive Discounts:** Enjoy discounts on hotel stays, dining, golf, and retail across PCH properties and globally through Marriott.
* **Growth Opportunities:** Access ongoing training and development with a clear path for career advancement.

**Join us at the Grand Hotel Golf Resort & Spa, where we deliver "hospitality with heart & soul."** Be a part of our team dedicated to creating unforgettable guest experiences!