Events & Operations Associate

Summary:

The Events & Operations Associate will assist the Executive Director to ensure the successful daily operations of Shaw Center for the Arts. This individual will provide administrative, operational and accounting support, and will serve as an advocate, on behalf of the Center, with organizations, businesses and people to help strengthen facility use and brand.

Tasks include:

Assist Executive Director with event details, including scheduling, organizational and logistical support, staffing, follow-up, and payment collectionManage event requests such as, janitorial, security and insurance Serve in an "on-call" capacity during events (including set-up and clean-up)Assist social media team with approval of monthly posts and contentAnswer phone, respond to messages within 24 hours; keep files up to date; sort and distribute mail; photocopying; maintain adequate office supplies; maintain database of contacts; maintain calendars, schedule, greet and assist visitors, provide written response to routine inquiries.Act as a point of contact with facility tenants, vendors, clients and others as neededEnsure the weekly transfer of financial documents to the accountantRepresent Shaw Center for the Arts at networking opportunities, artist receptions and bridal shows as neededRecord and transcribe minutes of the meetings of the Executive Committee and the Board of DirectorsMaintain routine facility operations in the absence of Director of Facilities & Maintenance and/or Executive DirectorOther duties as assigned

Qualifications:

Must be willing to work flexible hours including some evenings, weekends, and holidays.History of strong inter-personal skills, writing/math skills, working well under pressure, a positive attitude, the ability to multi-task, a passion for the arts, and strong attention to detail.Ability to establish priorities, organize, and plan effectively.Proficiency with Microsoft Office Suite required.Must be willing to work in an outdoor/indoor fast paced environment.Position will sometimes require standing for long periods of time and physical exertion (in event setup/cleanup/coordination and facility maintenance tasks). This is an in-person position without the option for remote or hybrid work. Relocation assistance is not available.

Salary Range: $40,000 - $50,000

This is a full-time, exempt role. Individual compensation packages are based on a candidate's background and job-related qualifications. Benefits offered include medical/dental insurance, a 401(k) with company contribution, PTO and sick leave.

Application Deadline: June 30, 2026

Please apply via LinkedIn by submitting a cover letter and resume.

Shaw Center for the Arts is an equal opportunity employer and does not discriminate on the basis of race/ethnicity, color, national origin, sex, disability, veteran status, or age in the administration of any of its employment, educational programs, and other programs.

Events & Operations Associate

Shaw Center for the Arts

100 Lafayette St.

Baton Rouge, LA 70801