Events & Promotions Coordinator

Marketing and Communications • Assists with organizing promotional programs and coordinating both traditional in-person or virtual events that support marketing and sales goals through promotion of campaigns, new products, services or brand distinction and awareness • Utilizes both internal and third party data (e.g. UHA’s Voice of the Customer (VOC) program to form recommendations and plans for events or experiential marketing • Works closely within the organization with marketing, sales, client services, associate and health care services teams and assigned committees to ensure coordination and integration in support of company goals, objectives and initiatives • Composes general business correspondence (such as emails and other informative material) and provides overall communications support such as updating external messaging, disseminating program information through the website, newsletter and other promotional methods such as social media • Employs market research tools and techniques to gather relevant attendee data through events and programs (social media, web analytics, rankings etc.) for accreditation standards • Undertakes daily administrative tasks to ensure efficient function and coordination of the department’s activities • General administrative duties include: • Updating calendars (including executive invites) to schedule events, meetings and facilitate planning • Responding to general department phone calls and emails as the point person for organized events (both internal and external and sponsorships • Providing meeting support, including but not limited to scheduling, preparing and distributing agendas, minute-taking, room-booking, invitations to participants, and room or equipment setup • Sorting and distributing postal mail, e-faxes and donation/sponsorship requests to Marketing team members and leaders in a timely manner according to policy guidelines • Making travel arrangements and reservations as needed • Developing and maintaining an organized virtual filing system • Assist in developing, implementing and improving department policies and procedures • Facilitating or participating in company quality assurance (QA) process for UHA document reviews and management and UHA website updates to meet standards, deadlines of URAC compliance • Collateral materials: assist team with development & production process as needed to support events, PR or promotional needs • Prepares presentations and reports for stakeholders for all areas of responsibility or as needed leaders based on seasonal or project-based needs, including support of internal associate events owned by the Associate Services department • Highly responsive and timely communications • Identifies and seeks out opportunities to make warm introductions both internally and within network to develop, maintain and deepen relationships with community and non-profit partners and business or community leaders in an effort promote good will and increase awareness and positive sentiment for UHA • High school diploma or equivalent • Two years of demonstrated experience in marketing and/or event promotions with some experience in office administration • Excellent verbal, written and interpersonal communications skills • Must be organized and detail oriented with strong time-management skills • Self-directed and displays sound judgment and strong problem-solving abilities to take initiative and work independently • Excellent phone, on-camera and in-person presence and interpersonal skills as necessary to interact and engage positively and effectively with individuals and diverse groups • Must be a quick-learner with a keen ability to manage competing priorities with grace and discernment • Proficient in all Microsoft Office applications • Working knowledge of office equipment (e.g., printers) • Ability to maintain strict confidentiality and act with discretion • Must be able to represent UHA effectively and model our core values of Caring, Responsible, Supportive and Trusted • Must have a valid driver’s license and proof of automobile insurance in accordance with UHA required minimums (see Use Of Personal Or Rental Vehicles And Mileage Reimbursement Policy number A-012 in the UHA Policy and Procedure Manual) Please refer to Associate Handbook – Employment Policies – Position Descriptions for general list of equipment for that applies to all positions.