Executive Assistant and Events Coordinator

ABOUT US

Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.

JOB DESCRIPTION
- FULL TIME

The Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners.

This role combines executive support, financial processing and travel coordination, event planning, and hospitality. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment while maintaining a warm and welcoming presence.

RESPONSIBILITIES

Executive & Administrative Support

Provide day-to-day support to the Executive Director
Manage calendars, meetings, scheduling, and correspondence
Coordinate domestic and international travel arrangements
Prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents
Maintain organized records, files, and administrative systems
Assist with special projects and department initiatives

Financial & Operations Coordination

Process purchasing and finance-related paperwork accurately and on time
Track expenses, invoices, and budget-related items
Work with university departments and external vendors to ensure smooth operations
Follow university procedures and maintain attention to detail in all processes

Event Planning & Hospitality

Coordinate meetings, conferences, leadership events, and special gatherings
Manage event logistics including setup, decor, catering, guest communication, and registration
Help create welcoming, professional, and visually excellent environments
Provide outstanding hospitality and customer service to guests, students, and partners

Communication & Relationship Support

Communicate professionally and clearly in both verbal and written communication
Serve as a welcoming point of contact for students, faculty, donors, and visitors
Build positive relationships with internal teams and external partners
Represent the Centre of Global Leadership with professionalism and integrity
Other duties as assigned

REQUIREMENTS

EDUCATION: Minimum High School diploma and professional experience, preferred bachelor degree or equivalent.

EXPERIENCE/SKILLS/ABILITIES:

Strong organizational and time-management skills
Excellent attention to detail and ability to manage multiple priorities
Strong verbal and written communication skills
Friendly, warm, and professional demeanor
Customer service and hospitality strengths
Creative, adaptable, and resourceful
Ability to work independently and collaboratively
Strong sense of professionalism and confidentiality
Experience with administrative support, finance processing, travel coordination, or event planning preferred
Proficiency in Microsoft Office and related administrative systems preferred

ADDITIONAL INFORMATION

Possible travel required, domestic and international possibilities. Some evening and weekend events may be required.

The ideal candidate is:

Detail and process-oriented
Organized and dependable
Relational and service-minded
Flexible and adaptable
Creative with an eye for aesthetics and presentation
Comfortable working in a fast-paced environment
Passionate about creating excellent experiences for others
A follower of Christ who loves people

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.