Executive Assistant /Event Planner (San Francisco) Job at US Company in San Fran

Trusted globally by thousands of organizations, TigerData accelerates real-time insights, drives intelligent applications, and powers critical infrastructure at scale. As a globally distributed, remote-first team committed to direct communication, accountability, and collaborative excellence, we're shaping the future of data infrastructure, built for speed, flexibility, and simplicity.As an Executive Assistant to the CEO and Event Planner at TigerData , you will provide administrative support directly to our CEO, Ajay Kulkarni, along with other key stakeholders, and organize company and team events! We are looking for a hands-on, detail-oriented professional who thrives in a fast-paced environment, is highly organized, and can harness the power of modern tools, including AI, to maximize productivity and create exceptional experiences.You'll succeed at TigerData if you are scrappy, strive to get things done, and are passionate about making every day interactions and events for employees and customers amazing and memorable!This role is ideal for someone who combines stellar operational skills with the curiosity and resourcefulness to bring AI-enhanced solutions into everyday workflows.Although TigerData is primarily a remote organization, this posting is only considering candidates based in the San Francisco Bay area to work in a hybrid environment, approximately 1 day per week, to work with Ajay and other key stakeholders in person (Generally Thursdays).What you will be responsible for in this role:Provide support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks.Act as a liaison between the executive team and internal/external stakeholders, effectively managing communications and requests.Plan, coordinate, and execute domestic and international company events, including team offsites, board meetings, and all-company gatherings, ensuring seamless logistics and engagement across locations.Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines.Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value.Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners.Oversee event promotion and communication to ensure maximum participation and engagement.Handle confidential information with discretion and maintain the highest level of professionalism in all interactions.Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency.Leverage AI tools (e.g., for scheduling, drafting communications, automating reminders, or streamlining event logistics) to drive smarter workflows and reduce manual lift.You could be a great fit if you:Have 5+ years of experience in executive assistance and event planningHave supported a CEO or high-level executive at a growing tech start-upYou have planned on-site events for 50+ individuals requiring international travel, hotel accommodations, catering, etc.Are proficient in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluationUnderstand budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in placeExhibit meticulous attention to detail and can effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results.Possess strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently, with proficiency in office software such as Google WorkspaceDemonstrate strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders, and can work collaboratively in a team-oriented environment.Exhibit strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after eventsYou might not be a great fit if:You’re not detail-orientedYou aren't comfortable with a fast-paced, dynamic environment where priorities can shift quickly.You prefer a highly structured role with clearly defined tasks and responsibilities.You're not a self-starter who thrives on taking initiative and ownership.CompensationTigerData offers a competitive compensation package, including a base salary and comprehensive benefits for all full-time contract employees. The estimated salary range for this role is $130,000 – $150,000.These ranges may be modified in the future.Our Commitment:We respond to every applicant.We review applications fairly and objectively, and shortlist based on relevant skills and experience.We ensure clear and timely communication throughout your candidate journey.We maintain a rigorous interview process with a high bar, designed to give you the opportunity to meet various team members you'll collaborate with across our organization.About TigerDataTigerData, formerly Timescale, sets the standard as the fastest PostgreSQL platform for modern workloads. Trusted by more than 2,000 customers across 25+ countries and powering over 3 million active databases, we enable developers and organizations to build real-time, intelligent applications at scale.