Facilities & Events Planning Professional

The Facilities & Events Planning Professional supports the day-to-day operations of the Nashville office, helping to provide a safe, efficient, and well-maintained workplace for employees and guests. Reporting to the Facilities Lead, this role assists in facilities operations, space planning, office moves, vendor coordination, and internal event execution.

Key ResponsibilitiesFacilities Operations SupportSupport the Facilities Lead in the day-to-day operation of the Nashville office.Assist with facilities-related projects, improvements, and office enhancements.Help coordinate space planning efforts and office moves to ensure efficient use of space.Maintain seating assignments and support updates within space planning systems.Utilize the Facilities department software to manage and track work orders and tasks.Conduct routine office walkthroughs to identify maintenance or operational needs.Assist in ensuring all office moves and new hire setups are completed accurately and on time.Coordinate with building management and vendors for deliveries, maintenance requests, and compliance documentation.Maintain organized records of facility-related activities and documentation.Education & Experience3–5 years of experience in facilities, office management, workplace operations, or a related role. Experience supporting office moves, vendors, or workplace events preferred. Experience in a corporate or fast-paced office environment preferred.

Soft SkillsStrong organizational and time management skills.Excellent communication and interpersonal skills.Detail-oriented with strong follow-through.Ability to prioritize and manage multiple tasks.Strong customer service mindset.Adaptability in a dynamic, fast-paced environment.Professionalism and composure under pressure.Hard SkillsProficiency in Microsoft Office Suite (Word, Excel, Outlook).Familiarity with facilities or space planning software preferred.Ability to coordinate vendors and track multiple tasks simultaneously.Basic understanding of building operations and office infrastructure preferred.Service & Workplace StandardsProvide professional, responsive service to employees and guests. Handle requests and operational issues with professionalism and composure. Build positive working relationships across departments. Identify opportunities to improve processes and workplace efficiency. Perform additional projects and duties as assigned.

Reporting & Operational SupportAssist the Facilities Lead in preparing reports on facility operations, maintenance activities, and event support. Help maintain weekly activity reporting and departmental metrics. Track occupancy updates and support space utilization reporting. Provide administrative and operational support for project updates and leadership reporting. Coordinate with internal stakeholders and external vendors to ensure facilities readiness for events. Assist with event logistics, including room setup, catering coordination, equipment needs, and breakdown. Provide on-site support during events, including occasional after-hours or weekend coverage as needed. Help ensure the office environment meets company standards during events and executive visits.

Events Support & CoordinationSupport the planning and execution of Nashville-based internal events.

Vendor & Administrative SupportAssist with vendor coordination, supply ordering, and service scheduling.Support invoice processing, P-Card reconciliation, and expense tracking.Help maintain the guest office calendar and shared space scheduling.Assist in tracking facilities-related expenses and supporting budget oversight.Location and Work ConditionsMonday–Friday (9am–6pm in office); Hours may vary depending on the event; overtime as required.

CompensationThe annual base salary for this position is in the range of $73,000 - $87,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

Equal Employment OpportunityCreative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.