Marketing & Event Coordinator

Our team of almost 375 is the same service-centered culture as we were in 1971.Ash Brokerage works with financial professionals to help find, understand and process insurance and retirement solutions to protect clients in every stage of life. You understand the power of a strong first impression – whether in person or online – and take pride in ensuring every aspect of a project runs seamlessly. With a knack for seeing both the big picture and the smallest details, you bring unforgettable experiences to life. You will play a key role in creating and deploying marketing communications, developing and executing events and managing vendor relationships.Responsibilities – Creative MarketingLead the operation and maintenance of digital print press and other print production equipmentPrint, assemble and ship marketing orders with consistent accuracy according to established guidelinesEnsure proper stock levels are maintained for all print materials and promotional itemsEmpowers sales team through proactive guidance, ensuring marketing requests are not only fulfilled but also strategically optimized.Review incoming form requests, make appropriate updates and identify related materials that need changes to maintain consistencyCollaborate with the social media team to create and schedule posts aligned with the content calendar, providing graphic and video support to ensure consistent messaging and timely executionUpdate website content management systems with revised documents, blogs, events and news articlesUpdate digital signage throughout the building using cloud-based softwareCreate and send emails and newsletters using ready-made templates in our email marketing automation platform (Hubspot), making sure content fits the audience and follows brand guidelines.Craft, review and distribute company-wide internal communications in partnership with department leadersSource stories and updates across departments, crafting original articles that highlight company culture, milestones and employee achievements.Responsibilities – EventsSource event venues using the request for proposal (RFP) process and provide comparative venue assessments for executive decision-makingSource, vet, manage and negotiate event contracts for hotel, transportation, meals and activities and ensure expected expenses are within budgetEstablish key milestones and deadlines for events and build a timeline accordingly using project management softwareMaintain event invitation and registration lists and provide event reports as neededReview and analyze post-event evaluations and make suggestions to improve future eventsCreate an occasion for each event in CRM for tracking purposes and report on resultsProvide comprehensive trade show support through coordination of booths, marketing materials, signage, giveaways and moreManage logistics of tradeshow assets to ensure timely delivery and pickup to avoid delays or penalties, using third-party vendors where applicablePartner with sales team to coordinate booth availability, guide efficient use of booth resources and create pre-and-post trade show communicationsCoordinate and manage community events, including negotiating contracts, tracking and monitoring payments, scheduling rooms and communicating logistic information to Fort Wayne leaders as neededAssist in logistical execution of events, including audio-visual support for both community and Ash-hosted events (travel may be required)Manage and execute multi-week employee engagement initiativesAssist in creation, coordination and distribution of a variety of digital and print event materialsCreate, coordinate and disseminate event communications internally and externallyResponsibilities – OverallManage multiple projects simultaneously in a fast-paced, time-sensitive environmentPerform other duties as requiredTalents and AbilitiesExcellent organizational and confident communication skillsExcellent interpersonal and marketing communication abilitiesStrong attention to detailAn eye for visual layout and graphic designEducation/ExperienceBachelor’s degree in marketing or communications,3 years of experience in a marketing, hospitality or event planning roleBasic knowledge of Adobe Creative Suite, especially InDesign and Photoshop, and Microsoft Office programsPrior experience with print fulfillment is a plusPrior experience with content management software is a plusPrior experience with event management software is a plusAbout IntegrityIntegrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge.