Meeting and Event Coordinator

About Communities Foundation Of TexasThe mission of Communities Foundation of Texas (CFT) is to improve the lives of all people in our community by investing in their health, wealth, living, and learning. CFT works to accomplish this by growing community giving, expanding community impact, and advancing community equity. With a vision of building thriving communities for all, CFT works locally and across the state with many individuals, families, companies, foundations, and nonprofits through a variety of charitable funds and strategic grantmaking initiatives. CFT professionally manages more than 1,400 charitable funds and has awarded more than $3 billion in grants since its founding in 1953. CFT is committed to serving and understanding donor needs, expertly handling complex gifts, wisely managing charitable funds, and leveraging its community knowledge to increase charitable impact, in addition to powering several initiatives including the W. W. Caruth, Jr. Fund at CFT, the Center for Business Impact, Educate Texas at CFT, Emerging Leaders in Philanthropy at CFT, GiveWisely, and CFT’s North Texas Giving Day. CFT’s North Texas Giving Day raised more than $78 million in 2025 to help over 3,500 North Texas nonprofits, and has raised more than $712 million since its inception in 2009. Learn more at CFTexas.org.

Your roleThe Meeting & Events Coordinator reports to the Meeting & Events Manager and supports the planning, coordination, and execution of approximately 400 annual meetings and events, ranging from small group luncheons to large‑scale gatherings with hundreds of attendees. The Coordinator works in support of the Manager to execute all meetings and events for the foundation and our partners with the highest level of customer service in mind. This position requires event planning and management experience, a positive attitude, ability to work independently, clear understanding of the fundamentals of customer service, and a high degree of poise. The position is on‑site, five days a week, in our Dallas office.

What you’ll doDevelop an understanding of CFT and its constituents to appropriately prioritize events supportOversee the maintenance of an accurate and up‑to‑date calendar of meetings and events and communicate the information both internally and externally as appropriateWork with departments and external constituents as needed to identify needs and manage arrangements for meetings, including supplies, food/beverage, room set‑ups and breakdowns, audio‑visual/IT requirements, decoration, and clean‑up supervisionExecute food, beverage, and linen set‑upsBe available and willing to work flexible and additional hours as needed; work hours may require some evenings and/or early morningsFollow appropriate policies and procedures for both internal and external meetings and events held by CFT and outside organizationsOther duties as assignedWhat success looks likeMaintaining a current, accurate calendar of meetings and events, and communicating updates clearly both internally and externallyDemonstrating excellent written and oral communication skills and being available for flexible hours as neededDelivering adaptability, flexibility, and initiative, and working independently while upholding high standards and meeting deadlinesManaging time and resources wisely, with meticulous attention to detail and prioritization of tasksExperience you bringSome practical experience in planning and implementing eventsExperience working with scheduling and managing meetings and/or similar functionsComputer software skills, including MS Office SuiteCustomer oriented, anticipating and responding proactively to the needs and concerns of othersAbility to self‑start, work independently, and achieve high standards to meet deadlines and expectationsAbility to be flexible, adaptable, and work collaboratively under deadline pressureMaintain professionalism during stressful situations and be able to continue to provide a high level of customer service in a calm mannerSelf‑motivated, able to take initiative, and work independently with minimal directionOrganizes and prioritizes work, using time and resources wisely with a high degree of attention to detailExcellent written and oral communication skillsBe available and willing to work flexible and additional hours as needed; work hours may require some evenings and/or early morningsThis position is located in the Dallas office with limited travel as necessaryWhile performing the functions of this job, the employee is occasionally required to lift, carry (up to 25 pounds), stoop, bend, climb, crawl, push, pull or perform other physical activitiesEffectively model and demonstrate CFT’s core competencies which include Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External ServiceDisclaimerThe above sections contain representative examples of job duties that might be performed by employees assigned to this classification. CFT is a dynamic organization, and the environment can be fluid. Roles and responsibilities may be altered to accommodate changing conditions and objectives as well as to tap into the skills and experience of its employees. Accordingly, employees may be asked to perform duties that are outside the specific work that is listed. This is not an exhaustive list of all responsibilities, duties and/or skills required of all employees within this class.

AccommodationsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.