Meeting and Event Coordinator

Site: Massachusetts Eye and Ear Infirmary

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

**Job Summary**

Summary
Responsible for planning, organizing, and executing meetings, events, and conferences within the hospital. This role involves coordinating logistics, managing resources, and ensuring that events run smoothly and meet the needs of both internal and external stakeholders.

Does this position require Patient Care? No
Essential Functions
-Plan, coordinate, and execute a wide range of meetings and events, including medical conferences, staff training sessions, patient support groups, and community outreach events.
-Develop event plans, including timelines, budgets, and resource needs, and ensure all aspects are executed efficiently.
-Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, and transportation.
-Oversee setup and teardown of event spaces, ensuring all equipment and materials are in place and functioning properly.
-Source and liaise with vendors, including catering services, equipment suppliers, and others.

**Qualifications**

Education
Bachelor's Degree Public Relations required or Bachelor's Degree Event Planning required or Bachelor's Degree Related Field of Study required

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Experience in event planning or coordination, public relations, or a closely related field, preferably in a healthcare or hospital setting. 1-2 years preferred

Knowledge, Skills and Abilities
- Excellent organizational and project management skills, with the ability to manage multiple events simultaneously.
- Strong communication and interpersonal skills, with the ability to work effectively with diverse groups.
- Proficiency in event planning software, Microsoft Office Suite, and other relevant tools.
- Attention to detail and problem-solving abilities, with the capability to handle unexpected issues calmly and effectively.

**Additional Job Details (if applicable)**

**Remote Type**

Hybrid

**Work Location**

243-245 Charles Street

**Scheduled Weekly Hours**

0

**Employee Type**

Per Diem

**Work Shift**

Day (United States of America)

**Pay Range**

$22.22 - $31.71/Hourly

**Grade**

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

**EEO Statement:**

5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

**Mass General Brigham Competency Framework**
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At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.