Meeting Planner

Degnon Associates, Inc is an accredited association management company serving not-for-profit health, scientific and medical related organizations. We are currently seeking a full-time meeting planner who will work with the client teams, Boards of Directors and committee chairs to manage meetings, educational programs, and projects.

The ideal candidate will be an energetic and process-minded collaborator with the ability to think critically, problem solve and communicate effectively. In this position you will work with the meetings team and multiple associations to plan and execute their annual meetings and year-round educational programming. Meetings range in size (300-2,000 attendees). Travel is required.

This position is primarily remote. Degnon is a team-oriented, rapidly growing association management company, dedicated to developing a supportive remote culture and environment for its team members. 

Roles and Responsibilities:

Work with client teams to manage the meeting RFP process. Develop and implement timelines, processes and standard operating procedures. Implement run-of-show including F&B, AV needs, room, and space assignments, show decorators, etc. Onsite logistical leadership and management to ensure smooth and profitable conference. Liaise with hotels and client teams to manage room block and rooming lists. Work with client teams to evaluate meetings support and identify ongoing opportunities for innovation. Ongoing reporting and communication with client teams to keep leadership informed. Annual budgeting and modeling to meet client financial goals. Site and supplier discovery and contract negotiation. Oversee onsite exhibit floor logistics.  

Requirements:

A bachelor’s degree or an equivalent of relevant education and work experience required A minimum of 5-8 years event management experience required. Customer service experience Knowledge of Microsoft Office Suite, virtual meeting platforms and web based event systems. 3-5 years of association management experience preferred. Working knowledge of exhibit floor execution Highly motivated, detail-oriented, self-driven learner who can successfully multi-task in a fast-paced and innovative environment Ability to travel approx. 25% and work extended hours during meeting periods.
CMP Preferred

 Please apply through ASAE with a resume and cover letter, including your salary requirements.