Meetings and Events Manager

Oversee various events, including our annual Convention, Spring Institute, and Summer Experience.Coordinate with speakers for information such as bios, pictures, descriptions, and other details.Manage calls for proposals, including communicating their acceptance or rejection.Oversee CASP’s webinar educational programs.Work with on-site vendors for all in-person meetings and events.Fulfill customer service needs for prospective and confirmed event attendees.Oversee CASP’s CEU programReview and negotiate property contracts related to CASP in-person events.Develop meeting/event-related revenue and expenditure budgets for the Executive Director.Review and approve event-related expense invoices and other receipts for payment.Process registration cancellations and approve related refunds.Oversee CASP’s event sponsorship activities.Coordinate and execute property details for events and board meetings.Travel to and work onsite for CASP events to ensure smooth event management, including speaker and participant check-ins, onsite registrations, and customer service requests.Maintain event management database(s) and the information within them.Perform site visits of potential locations or event venues when needed.Maintain forms and other documents needed to perform this job efficiently.Working with the Executive Director, review and recommend for approval meeting/event property contracts.Respond to position-related phone and email inquiries.Perform other duties as assigned by the supervisor. Qualifications for this position can be met in a variety of ways. At least three years of experience in meeting planning and event management; association experience highly desired. The employee must be in the Sacramento area or be able to commute to Sacramento. This is a full-time, exempt position with the following benefits and other compensation: Health, Dental, and Vision care through California Choice, Life Insurance ($10k policy limit), Vacation (ten days for first year employees), Sick Leave (1 hour for 30 hours worked), 15 holidays, Continuing Education Tuition Assistance, Membership in CalSAE (all employees) and MPI (if the employee has or is working toward a CMP), and Employer contributions to a SIMPLE IRA retirement plan.