Meetings & Events Manager

Meetings & Events Manager

Full Time, Exempt (Salaried)

MedChi, The Maryland State Medical Society, is seeking a Meetings & Events Manager who is responsible for the planning, coordination, execution, and evaluation of meetings, conferences, special events, and organization functions.

This role ensures that all events are delivered on time, within budget, and aligned with organizational goals while providing an exceptional attendee experience. The ideal candidate is highly organized, detail-oriented, and skilled in project management, vendor relations, and stakeholder engagement.

What You’ll Do

Plan, organize, and execute a variety of meetings and events, including conferences, networking events, virtual meetings, and special functions.
Develop event timelines, project plans, and production schedules to ensure successful delivery.
Coordinate all event logistics, including venue selection, catering, transportation, audiovisual services, accommodations, registration, and onsite operations.
Manage event setup, execution, and post-event breakdown.

· Develop and manage event budgets.

· Source, evaluate, and manage relationships with venues, caterers, production companies, and other service providers to maximize value and cost efficiency.

· Process invoices, track expenditures, and prepare preliminary financial reports.

· Collaborate with internal departments, leadership teams, sponsors, speakers, and external partners to define event objectives and requirements.

· Manage attendee communications, registration processes, and service inquiries.

· Ensure a positive and seamless experience for all participants. Measure event success through attendee feedback, participation metrics, budget performance, and achievement of objectives.

· Prepare post-event reports and recommendations for future improvements.

What We’re Looking For

3-7 years of experience in meeting planning, event management, and/or hospitality.
Experience managing multiple events simultaneously with varying levels of complexity.
Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
Strong project management and organizational skills, attention to detail, and problem-solving skills.
Excellent communication and interpersonal abilities.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with event management software, registration platforms, and Microsoft Office Suite.

· Knowledge of audiovisual requirements, venue operations, and event production.

· Ability to work evenings or weekends as required for events.

Salary, Schedule & Benefits

Salary: $55,000–$60,000 annually, commensurate with experience
Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m., with occasional additional hours
Work Model: Hybrid option available after six months (subject to approval)
Location: Baltimore/Annapolis area

Benefits include:

Medical, dental, and vision coverage
HSA or flexible spending accounts with employer contribution
401(k) with employer match and safe harbor
Life insurance and long‑term disability
Paid leave and free parking

Why MedChi?

At MedChi, you’ll join a mission‑driven organization dedicated to advocating for physicians and advancing the practice of medicine in Maryland. We value collaboration, professionalism, and service—and we offer an environment where your work directly supports those who care for others.

MedChi is an equal opportunity employer and does not discriminate based on race, gender, age, national origin, sexual orientation, disability, or any other protected characteristic.

Send a cover letter and resume to:

Barbara Fitzgerald

Executive Assistant & HR Coordinator

MedChi, The Maryland State Medical Society

1211 Cathedral Street

Baltimore, MD 21201

Email to: [email protected]

Pay: $55,000.00 - $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person