Meetings & Events Specialist

JOB DESCRIPTION

Job Title: Event Coordinator / Meetings & Events Specialist

Location: Tampa, FL
Work Setup: Onsite
Pay Rate: $30.71/hr W2
Duration: 23 Weeks

Important Notes

Candidates should have strong event coordination + client-facing experience

Job Overview

We are seeking a highly organized and customer-focused Event Coordinator to manage meetings and events within a corporate environment. This role requires strong coordination skills, attention to detail, and the ability to deliver a high-touch client experience while managing multiple events simultaneously.

Key Responsibilities

Oversee end-to-end event coordination for meetings ranging from small groups to large-scale events (10–500 attendees)Collaborate with internal teams including catering, audio-visual, facilities, and security to ensure seamless executionProvide high-touch customer service, including daily client interaction and on-site supportManage event logistics, including scheduling, space planning, and reservation managementConduct pre-event and post-event meetings/calls to ensure all requirements are metHandle day-to-day client issues and provide quick, effective resolutionsUtilize EMS (Event Management System) to manage bookings, reservations, and reportingPrioritize and process meeting room reservation requests via online toolsCoordinate communication between planning teams and stakeholders throughout the event lifecycleParticipate in daily operations meetings and weekly planning reviewsSupport reception desk operations including phone, email, and client greetingEscalate unresolved issues to management when necessary

Event Management Responsibilities

Plan and manage events including budgeting, logistics, and executionCreate and maintain project plans and timelinesCoordinate vendors, negotiate contracts, and manage event-related risksOversee travel logistics including air, hotel, and ground transportationManage event setup, catering, décor, audio-visual, and on-site executionCoordinate speakers, materials, registration, and attendee experienceSupport development of event communications, invitations, and materials

Required Skills & Qualifications

Experience in event coordination, hospitality, or corporate meetings managementStrong customer service and communication skillsAbility to manage multiple events in a fast-paced environmentExperience working with event management tools (EMS preferred)Strong organizational and problem-solving skillsAbility to work with cross-functional teams and stakeholdersProfessional, flexible, and proactive approach

Preferred Qualifications

Experience managing large-scale corporate events (100+ attendees)Exposure to budgeting, vendor management, and contract negotiationExperience working in corporate or financial services environmentsCertifications such as CMP (Certified Meeting Professional) are a plus

Additional Notes

High-visibility, client-facing roleRequires strong multitasking and attention to detailImmediate hiring need