Member Events Coordinator (Philadelphia)

As home to the leaders and organizations shaping the present and future of Philadelphia and beyond, we are grateful for the opportunity to enrich the lives of our members and guests and we strive to deliver world-class hospitality. We hope to have the opportunity to work alongside you, learn from you, develop you, care for you, and succeed with you. This is a hands-on, high-energy role supporting the Member Events team across the full programming calendar — from affinity club events and curated workshops to seasonal activations and family experiences. Support the Member Events team in planning and executing club programming across all pillars — social, wellness, culinary, family, and affinityTake the lead on select smaller-scale and affinity club events, managing logistics, communication, setup, and day-of executionCoordinate member experiences including workshops, classes, screenings, and community gatheringsAssist with run-of-show execution, vendor communication, check-in, setup, and breakdownBe a steady, solutions-oriented presence on event days when things inevitably shiftAdministrative & Operational Support Maintain organized event documentation: BEOs, run-of-shows, contracts, invoices, surveys, and post-event recapsTrack RSVPs, attendance, and member feedback to help the team improve programming over timeManage a high-volume inbox, handling member inquiries, vendor communication, and internal coordination with responsiveness and professionalismSupport the member portal and digital programming calendar — keeping event listings accurate, up to date, and presented in a way that drives engagementAssist with event marketing tasks including copy drafts, promotional materials, and coordination with the marketing team on programming pushesCoordinate cross-departmentally to ensure event details are communicated clearly and on timeManage event prep logistics — signage, materials, supplies, vendor coordinationMember Experience & Club Support