Office & Events Coordinator

West Health’s focus is lowering healthcare costs, improving health outcomes, and enabling the creation of a system that is more transparent, competitive, affordable, person-centered, quality-driven, and sustainable. Position Summary The Office & Events Coordinator is responsible for supporting the efficient day-to-day operations of the office by managing a variety of administrative tasks, coordinating office events, and responding to facility-related requests. Administrative Duties • Serve as the first point of contact for visitors, providing professional and friendly service • Manage incoming calls and inquiries, directing them appropriately • Organize and distribute mail and packages from delivery services • Maintain office supplies and kitchen stock, researching and selecting vendors for best pricing • Assist in onboarding new employees by setting up office access and equipment • Create badges, nameplates, and manage access control for staff • Ensure office common areas (e.g., kitchens, conference rooms) are clean and well-stocked • Draft and update internal signage, building notices, and announcements • Proactively communicate status updates and escalate urgent issues • Assist or perform any administrative duties or operational duties assigned by supervisor Success in this position will be measured by timely completion of recurring responsibilities and responsiveness to operational needs • Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with budgeting and cost management • Strong written and verbal communication skills for coordinating with teams, vendors, and guests • Ability to perform under pressure, solve operational challenges, and work independently with initiative • Demonstrated ability to receive and apply constructive feedback • Proven adaptability and willingness to refine processes or workflows based on team input • Experience in vendor relationship management and cross-functional collaboration • Ability to lift and move up to 30 lbs • Professional appearance and customer service oriented • Understanding of safety regulations, office equipment, and security systems