Part Time Event Supervisor - Fort Wayne, IN

The Allen County War Memorial Coliseum and Expo Center is a premier event venue located in Fort Wayne, Indiana. Known for hosting a diverse range of tradeshows, consumer events, concerts, and private functions, this facility plays a pivotal role in the community by providing spaces that accommodate everything from intimate meetings to large-scale exhibitions. The Coliseum and Expo Center is committed to offering high-quality event experiences, supported by a professional team dedicated to coordinating and executing smooth, successful events. The venue prides itself on its state-of-the-art facilities, including the Expo Conference Center and multiple meeting rooms, which are essential to its reputation as a top destination for event planners and exhibitors throughout the region. Operating under the governance of the Board of Commissioners of Allen County, the Coliseum ensures compliance with all applicable safety codes and standards, fostering a secure and welcoming atmosphere for all guests and event stakeholders.

The part-time Event Supervisor position at the Allen County War Memorial Coliseum and Expo Center is a vital role focused on overseeing and managing events, primarily within the Expo Conference Center and adjoining meeting rooms. Reporting directly to the Senior Event Manager, this role is designed to facilitate flawless event execution by coordinating between promoters, exhibitors, vendors, clients, and internal departments. The Event Supervisor ensures all activities during tradeshows, consumer events, and private functions progress according to plan while maintaining adherence to safety regulations and venue policies.

This role requires an individual who is capable of working an irregular schedule that includes nights, weekends, and holidays, reflecting the dynamic nature of event planning and management. Responsibilities encompass developing detailed room diagrams in compliance with building fire codes, assisting in event billing and administration, and serving as Manager on Duty during assigned events to handle on-site operations and emergency situations effectively. The Event Supervisor also conducts venue tours for prospective clients to maximize space utilization and revenue generation.

Proficiency with event management software such as Momentus, drafting software like DataCad, and digital signage tools like the Daktronics Venus Control Suite is highly valued, enabling the supervisor to contribute to the technological aspects of event coordination. In addition to overseeing event logistics, the position includes collaboration with the Operations department for room setups and managing communication streams among various departments, ensuring seamless coordination. Physical aspects of the role include standing, walking, lifting items up to 50 pounds, and maintaining physical endurance for extended periods.

The successful candidate will have a combination of education and relevant work experience in event planning, coordination, or venue operations. A valid Indiana Driver's License and the ability to obtain forklift certification within 90 days are mandatory requirements to support fieldwork and equipment operation. This part-time position offers an opportunity to gain hands-on experience in a fast-paced event environment while contributing to large-scale event successes. The role is nonexempt, classified as part-time, and falls under the category of at-will employment as defined by the employee handbook of Allen County. This job demands a well-rounded, articulate communicator with excellent interpersonal skills and a customer-focused mindset, prepared to respond efficiently to the diverse challenges of event supervision.

Associate's degree or certification from a program of comparable length, or equivalent experience
At least one year of relevant work experience in event planning/coordination, logistics, or venue operations
Preferably have experience with Momentus event management software, DataCad drafting software, and Daktronics Venus Control Suite
Demonstrate an outgoing, articulate personality with well-developed communication skills to interact with guests, clients, and vendors regularly
Possess verbal communication skills, including consulting with clients, planning operations with staff, and resolving complaints from guests in person and/or on the telephone
Possess written communication skills, including composing detailed notes and documentation
Preferably have specialized training and/or work experience with computer-aided drafting programs
Proficient with Microsoft Office 365 and its programs, including Word, Excel, SharePoint, etc
Demonstrate advanced computer proficiency and the ability to learn new systems and programs quickly
Ability to process and implement complex instructions with superior attention to detail and consideration of short-term and long-term impacts
Valid Indiana Driver's License to perform field work and/or operate county-owned vehicles required
Ownership or use of a private vehicle for business purposes
Ability to work mornings, nights, weekends, and holidays as directed for events
Ability to make appropriate decisions in stressful/emergency situations and provide necessary guidance to building staff, promoters/clients, and guests
Experience operating forklifts, high lifts, and other equipment, and the ability to achieve forklift certification within 90 days of employment
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