Part Time Events Coordinator (HYBRID)

University hiring for part time events coordinator

MUST be available to go onsite to Boston occasionally for events

Otherwise fully remote
Assignment: ongoing temp
Schedule: 20HPW, flexible M-F

Responsibilities:
• Support event planning and logistics, including invitation lists, RSVPs, name badges and attendance tracking.
• Maintain event timelines, task lists, staffing plans, and event materials.
• Assist with event planning meetings, briefings, and day-of event activities.
• Coordinate event materials, including signage, gifts, awards, and other supplies.
• Provide administrative support with vendors, external partners, contracts, quotes, invoices, and permitting.
• Maintain vendor and event-related records and files.
• Assist with post-event surveys, attendance reporting, and follow-up activities.

Skills & Qualifications:

Ability to communicate clearly and professionally with internal and external parties to establish event needs and supports Able to learn new systems quickly and is able to think critically if something arises Ability to create materials geared toward increasing event participation comfortability with online systems for tracking project flows, registration, etc. experience with event support and a general understanding of the event life cycle for various event sizes Ability to organize and collect necessary documentation (receipts, contracts, etc)