Part-time Special Events Coordinator

POSITION SUMMARY: Part-time 15 hours a week Hourly Rate: $25.00 - $30.00 Create, plan, coordinate, and execute all aspects of assigned diocesan special eventsDevelop event timelines, production schedules, and detailed planning documents.Coordinate event logistics including venues, registration, seating, catering, audiovisual needs, transportation, parking, and accessibility.Conduct site visits and oversee event setup and teardown.Manage event budgets and monitor expenditures.Coordinate directly with the Diocesan front office regarding schedules and event priorities.Prepare briefing materials and event itineraries.Ensure Catholic protocol and diocesan standards are observed.Coordinate hospitality as necessary for dignitaries and special guests.Serve as the primary event contact before, during, and after events.Work closely with diocesan departments, parish staff, volunteers, and committees; coordinate with the Office for Divine Worship regarding liturgical celebrations; collaborate with the Office of Communications staff on invitations, programs, media coordination, photography, and publicity.Maintain productive relationships with vendors and service providers.Maintain event calendars and planning documents.Prepare contracts, purchase requests, and invoices.Reconcile invoices to event proposals.Track RSVPs and registration.Anticipate and resolve event-related conflicts in a positive and timely manner.Develop event evaluations and recommendations for future improvements.Select, purchase, and maintain inventory of event supplies and materials. The position reports administratively to the Chief Operations Officer for daily supervision, workflow, and operational matters.. Commitment to the mission and teachings of the Catholic Church.Excellent planning, organizational, and project management skills.Strong interpersonal and communication abilities with customer service and hospitality orientation.Ability to manage multiple projects and deadlines simultaneously.Exceptional attention to detail.Experience with budgeting and vendor management.Proficiency in Microsoft Office – Word, Excel, PowerPoint, and Outlook.Ability to maintain confidentiality and exercise sound judgment.Professionalism, tact, and discretion.Flexibility and adaptability.Initiative and problem-solving ability.Calm and effective decision-making under pressure.Ability to work independently with minimal oversight as well as part of a team.Knowledge of Catholic liturgy, customs, and ecclesiastical protocol preferred.Education: High school graduate or equivalent required.