Program and Event Planning

Program & Event Planning Role Information

Job Title: To be confirmed based on experience

Work Hours / Schedule: Monday–Friday, 8:00 AM–5:00 PM or 8:30 AM–5:30 PM, with additional hours as required to support programs and events

On-Site Requirements: Full-time on-site during the contract period; if transitioned to a regular full-time position, three days per week in the office and two remote

Travel Requirements: Moderate travel required, primarily between June and November, averaging approximately one week per month during this period

Core Responsibilities

Planning and facilitation of virtual meetings and webinarsSupport in the planning and execution of in-person conferences, galas, and campus programsBudget development and forecastingSpeaker/sponsor fulfillment, management, and coordinationTech-savvy use of event management platforms, virtual meeting tools, and collaboration software (i.e., Robotexting, SendGrid, Twilio, Microsoft Office, ZKIPSTER)Cross-functional collaboration with various departments across the organizationProficiency in Excel, PowerPoint, Word, and SmartsheetStrong written and verbal communicationVendor oversight and coordination Required Background & Experience

Strong background in cross-functional collaboration with team membersExperience planning and facilitating virtual meetings, webinars, and hybrid eventsProficiency with event management platforms, CRM systems, and virtual meeting technologiesExperience managing vendors, contracts, and external partners Demonstrated budget management experience

Strong organizational skills and attention to detailProficiency with common office, collaboration, and virtual meeting toolsStrong written and verbal communication skills Preferred Experience / Nice-to-Haves

In-person/virtual program execution Education Requirements

Bachelor’s degree in Communication, Event Management, Project Management, or related field required

Key Skills Required

Program and event coordinationStrong organizational and time-management skillsWritten and verbal communicationVirtual meeting and webinar supportTech-savvy use of office, collaboration, and event toolsAttention to detail and follow-throughTeamwork and cross-department collaborationVendor, volunteer, and stakeholder coordinationAdaptability and eagerness to learn

High-Performer Snapshot

What sets them apart:

Proactive problem-solving – Anticipates issues before they arise and proposes practical solutions without being askedExceptional follow-through – Consistently delivers on commitments, meets deadlines, and closes loops with stakeholdersClear and professional communication – Communicates confidently, concisely, and appropriately with donors, volunteers, and internal teamsTech-forward mindset – Quickly learns and effectively uses event, CRM, and virtual meeting tools to improve efficiency and engagementHigh attention to detail with big-picture awareness – Executes logistics accurately while understanding how their work supports fundraising and impact goals Adaptability under pressure – Remains calm, flexible, and solution-oriented during fast-paced events or shifting priorities

Collaborative attitude – Builds trust across teams and actively contributes to a positive, supportive work cultureOwnership mentality – Treats tasks as responsibilities, not assignments; takes accountability for outcomesContinuous learner – Seeks feedback, applies it quickly, and actively builds new skillsService-oriented mindset – Prioritizes excellent experiences for attendees, donors, and partnersPositive, can-do energy – Brings enthusiasm and resilience that elevates team morale

Personality Traits for Team Fit

Mission-aligned and values-driven – Cares deeply about the cause and brings purpose to daily workCollaborative and team-oriented – Enjoys working with others, shares credit, and supports teammatesPositive and solution-focused – Approaches challenges with optimism and a “let’s figure it out” mindsetAdaptable and flexible – Comfortable with change, shifting priorities, and fast-paced event environmentsProfessional and emotionally intelligent – Communicates respectfully, reads the room, and handles feedback wellReliable and accountable – Follows through, shows up prepared, and can be counted onCurious and eager to learn – Asks questions, seeks growth, and welcomes coachingCalm under pressure – Maintains composure during busy events or tight deadlinesDetail-conscious but not rigid – Cares about accuracy while staying flexible when plans evolveInclusive and respectful – Values diverse perspectives and contributes to a welcoming environmentGood sense of humor and humility – Brings warmth, openness, and approachability to the teamTrustworthy and ethical – Demonstrates integrity, discretion, and reliability when handling sensitive information and relationships Required Platforms / Software

Virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet)Event management and registration tools (e.g., Eventbrite, ZKIPSTER)CRM or donor management systems (e.g., Salesforce) Office productivity tools (e.g., Microsoft Office, Google Workspace)Email and communication tools (e.g., Outlook)Project management and collaboration tools (e.g., Microsoft Planner)Survey and feedback tools (e.g., SurveyMonkey, Google Forms)Basic presentation tools (e.g., PowerPoint, Google Slides)File storage and document-sharing platforms (e.g., SharePoint, Google Drive, Dropbox) Training Provided

Orientation to the organization’s mission, programs, and valuesOn-the-job training in program and event planning processesTraining in internal systems, platforms, and event technologyGuidance on donor engagement and nonprofit professionalismSupport for virtual meetings, webinars, and hybrid eventsBudget tracking and financial procedures trainingVendor coordination, compliance, and risk management overviewOngoing coaching, feedback, and professional development Leadership Expectations

Lead with integrity, professionalism, and trustworthiness in all interactionsDemonstrate commitment to the organization’s mission and valuesTake ownership of responsibilities and follow through on commitmentsCommunicate clearly, respectfully, and proactively with team members and stakeholdersCollaborate effectively across teams and contribute to a positive team cultureShow initiative by identifying needs, proposing solutions, and supporting team goalsManage time and priorities effectively to meet deadlinesRemain adaptable and calm in fast-paced or high-pressure environmentsSeek feedback, learn from experience, and apply guidance quicklySupport inclusive, respectful, and equitable team practicesRepresent the organization professionally with donors, volunteers, and partnersDemonstrate growth toward increased responsibility and leadership over time

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.