Program, Event & Administrative Coordinator Part Time

Company Description The Partnership for Career Development is a nonprofit organization that leads career readiness initiatives to strengthen workforce and economic development in South Central Pennsylvania. The organization delivers Career Awareness & Preparation (CAP) programs for high school students and school personnel in high-demand fields such as healthcare, technology, manufacturing, and engineering. The Partnership currently serves Cumberland, Dauphin, Franklin, Lebanon, and Perry counties and is growing to additional counties.

Role Description The Program, Event & Administrative Coordinator is a part-time hybrid role based in Enola, PA, with a mix of on-site and work-from-home responsibilities. This role supports planning, coordination, and delivery of career readiness programs and events, including scheduling sessions, managing registrations, communicating with schools and business partners, and preparing materials. The coordinator assists with event logistics such as venue coordination, technology setup, participant check-in, and on-site support.

Ideal Candidate: this position is ideal for highly organized and detail-oriented individual to support the planning, coordination, and execution of Career Awareness & Preparation (CAP) programs and events who thrives in a fast-paced environment, enjoys coordinating multiple moving pieces, and takes pride in creating well-organized, welcoming, and professional events and experiences. Experience in event coordination, program planning, hospitality, school/community programming, or similar roles is strongly preferred.

The Coordinator will manage program logistics, registration systems, partner communication, outreach support, event preparation, and general administrative tasks while working closely with PCD staff, schools, businesses, and community partners.

Attendance at PCD programs and events is expected unless otherwise noted.

Key Responsibilities

Program & Event Coordination

· Coordinate, and logistically manage PCD student and educator Career Awareness & Preparation (CAP) programs and events.

· Manage event logistics including scheduling, registrations, room reservations, food coordination, audio/visual needs, signage, and program materials.

· Prepare resources for events including nametags, activity materials, facilitator packets, and displays.

· Provide in person, on-site support and logistics management before, during, and after events.

· Assist with setup, breakdown, transportation of supplies, and general event preparation tasks.

· Monitor and maintain PCD’s student registration systems and event tracking processes.

· Help coordinate and track sponsor information and related materials.

· Communicate regularly with schools, facilitators, business partners, and participants regarding program details and schedules.

· Assist with outreach to prospective program facilitators and partners using established materials and systems.

· Anticipate scheduling or logistical issues and help implement solutions quickly and professionally.

Administrative Support

· Provide administrative support to leadership and program staff.

· Prepare agendas, meeting materials, notes, and related documents.

· Draft and distribute weekly and monthly newsletters using established templates.

· Support communication through email, phone, social media, and other organizational platforms.

· Maintain databases, digital records, and program documentation.

· Assist with basic budgeting, purchasing, data collection, and reporting tasks.

· Respond to general inquiries from schools, partners, and community members.

Required Skills & Qualifications

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to manage multiple projects, timelines, and event details simultaneously.

· Ability to remain flexible and adapt quickly during programs and events.

· Professional, dependable, and customer-service oriented.

· Strong follow-through and problem-solving skills.

· Comfortable working independently and collaboratively.

· Proficient with Microsoft Office, Google Workspace, and virtual meeting platforms.

· Willingness to learn and use event registration and database systems.

· Ability to interact positively with school personnel, students, businesses, and community partners.

· Must possess a driver’s license and reliable transportation.

Experience

· Minimum of 2–5 years of experience in event coordination, program coordination, administrative support, hospitality, school/community engagement, or related fields preferred.

· Experience managing events, schedules, or multiple detailed projects strongly preferred.

Physical Requirements

· Ability to lift and transport program materials and supplies up to 25 pounds.

· Ability to assist with event setup and breakdown activities.

· Prolonged periods of standing, sitting, computer use, and occasional travel throughout South Central Pennsylvania.

Clearances

· Must possess or be eligible to obtain current Pennsylvania Act 34 and Act 151 clearances.

Compensation & Schedule

· $18.00–$22.00 hourly, based on experience

· Part-time: Approximately 15–20 hours per week

Hybrid flexibility available based on organizational needs and event schedules