Project Coordinator – Events Management Support

Duties Description As part of the Event Management team you would perform the following functions:• Manage and maintain office operations, including ordering and managing office supplies and event materials to ensure availability.• Provide administrative support to the event management team, including scheduling meetings, handling correspondence, and preparing documents.• Maintain the event calendar, inputting details of each event and updating as needed.• Assist in the preparation of event proposals, contracts, and reports.• Manage the Salesforce page for NYS Department of Labor Board and Committees.• Handle customer inquiries promptly and professionally, providing exceptional customer service to clients and stakeholders throughout the event planning process.• Book travel and accommodations for the manager and other team members as needed.• Maintain accurate records and databases, including client information, event details, and financial transactions.• Utilize and maintain experience in using the Statewide Financial System (SFS) for various administrative tasks.• Other special projects as needed Additional Comments Telecommuting is available and can be discussed during the interview.We offer a comprehensive benefits package, including:• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).• Choice of several affordable and competitive health insurance plans• Dental and vision insurance plans at no additional cost• Membership in the NYS Employee’s Retirement System• NYS Deferred Compensation Investment Plan• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)• Eligibility to apply for tuition reimbursement for qualifying employees and courses • Paid Parental Leave Our mission is to provide outstanding services to our customers—the workers and business that call New York home. These documents must be received by October 7th and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include, Vacancy ID 168004, Project Coordinator – Events Management Support– Albany, in the subject line of your email. )Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.