Remote Special Events Coordinator

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools —growing our organization’s impact and leveling the playing field for all children. To learn more, visit.

Like all DREAM employees, the Special Events Coordinator should demonstrate a strong commitment to the mission and values of DREAM and should have substantial expertise in all areas of responsibility. Candidates must also value DREAMs comprehensive approach to education and desire to make a lasting impact in underserved communities as part of a growing organization.

Responsibilities

Supports the Special Events Team in all aspects of planning and execution of special events;Serves as the lead in logistics, staffing management, budget management, attendee management for all fundraising events;Supports in managing vendor outreach and contract coordination;Manage the strategy for gift bag solicitation by gearing the outreach for each event audience and supporting in-kind donations and silent auction asks;Coordinates the management and recruitment of volunteers for all events;Work with Special Events Team on strategy on auction solicitation and fulfillment with donors on auction items;Oversees administrative support and coordination for Special Events;Coordinates with communications team on all event invitations, websites and printed collateral;Collaborates on the journal outreach and coordination process for DREAM Gala with the communications;Assists with creating the vision for decor at all fundraising events with the events and communications teams;Create and implement all pre- and post- event donor communications including solicitation letters, thank you correspondences and stewardship touch points;Provides input on stewardship strategies to ensure seamless transition between fundraising events and stewardship activities;Facilitates the fundraising reports for event leadership for all fundraising events;Assists in the outstanding gifts process with major gifts, events teams, and finance teams;Monitors budget documents to ensure tracking, coding and expense for all events including the management of the Special Events AMEX account;Oversees the reconciliation of event revenue and assists with the preparation of board materials;Supports on building out the strategy and the automated process for reporting and data analysis;Coordinate all special event-based financial reporting, data analysis, accurate and timely tracking of revenue and reconciliation of revenue and data in Salesforce;Serve as the Events Teams super user for Salesforce and uses analytical skills to inform critical fundraising decisions for each event;Researches and implements a strategy for innovating systems and processes in SaleForce;Lead a suite of programmatic & school based events for the organization such as Championship Day, DreamWorks Graduation, MLK Assembly, DREAM 8th Graduation and work with other team members to consult with other departments on event support.Qualifications

Bachelor’s degree preferred;At least 3-5 years of experience required, preferably in a nonprofit or school setting;Strong collaborative skills with ability to integrate big picture organizational objectives and departmental objectives and work in a solutions-oriented manner;Outstanding time management and multi-tasking abilities.