(S) Seasonal Client Events Coordinator

Duties include, but are not limited to: • Client, venue, and vendor outreach • Review and catalog client deliverables • Event planning, data entry, and audits • Manage guest list outreach and management for client happy hours and receptions • Ensure fulfillment of assets through administrative organization • Information management of client site plans before deadlines are set internally and externally • Update and maintain accurate tracking processes and documents for the Sr. Client Event Manager and stay informed about all venues, lounges, and activations for Sales and Sponsor clients. On-Site Responsibilities • Maintain communication with the Client Liaisons acting as SXSW representatives at official Sales and Sponsor client venues, lounges, and activations. • Maintain on-site tracking documents for events, including client production and activation tracking, primary client and vendor contact lists, day-by-day event schedules, and other relevant information as needed. Qualifications include: • Background in event production or project management is preferred • Highly organized • Ability to multitask in a high-stress, fast-paced environment • Must possess excellent leadership qualities and communication skills (email, phone, and conversational) • Proficiency in Microsoft Office, Mac Platform, and Google Drive required • Experience with Airtable or FileMaker is a plus • Ability to give and take direction, pay strong attention to detail, and see projects through to completion • Strong time-management skills and self-motivated • Comfortable, calm, professional, and positive attitude when working with and assisting co-workers and volunteers in high-stress environments