Senior Events Manager

Senior Events Manager

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 15288
Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 5/5/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

Resume is required.
Cover letter is preferred.

Job Details

Job Summary

The Senior Events Manager plans and coordinates support operations for a large volume of events for a large facility or department. The position develops and directs events that supports the organization's strategic goals and objectives, while being responsible for event objectives and requirements, budgets, vendor contracts and management, transportation, facilities, catering, signage, communications equipment, and other aspects of events. This role coordinates event activities and monitors the effectiveness and return on investment. Additionally, this position provides administrative support functions, including calendar management, meeting coordination, preparation of agendas and materials, documentation of meeting outcomes, and maintenance of program records and reporting documentation.

Core Responsibilities
Schedules and supervises events and coordinates technical, physical, and other required support.Initiates, plans, schedules, and manages on- and off-site university events, including coordination/procurement of locations, facilities, technical services, supplies, marketing, publicity, and personnel. Coordinates work orders and maintenance for event rooms or equipment. Coordinates financial transactions, including budget tracking, invoicing, billing records, and payroll. Monitors accounts for events. Ensures sufficient support personnel are hired, trained, and available. Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events. Communicates information regarding facility use, program operations, and campus policies, regulations, and procedures to customers and the University community. Creates, develops, and produces marketing materials for events, including posters, flyers, programs, and other advertisements. Approves advertisements submitted by internal or external customers for advertisement in university-approved posting areas. Prepares reports and statistical information to evaluate the success of events and provide actionable insights for future strategic planning. Performs other duties as assigned.
Required Qualifications
High School Diploma, Vocational Training or Apprenticeship in a related field.At the department's discretion, a Bachelor's degree may be substituted for experience on a one-for-one basis.Five (5) years of related work experience.This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.
Knowledge, Skills, and Abilities
Event ManagementLogistics ManagementBudget ManagementCustomer Relationship ManagementDigital MarketingCustomer Experience ManagementVerbal and Written CommunicationCollaboration
Working Conditions
Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary based on the needs of the department.
Physical Demands
Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.
This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=15288&PostingSeq=1

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