Senior Meeting Planner

Company DescriptionFounded in 2004, p-value group has multiple agencies that provide full-service medical communications and top-rated speakers bureau services. Our team is comprised of top industry professionals and scientists. We provide our clients with scientific precision integrated with notably different service. Key responsibilities include venue sourcing and contract negotiation, food and beverage management, meeting room setup, rooming list coordination, audiovisual planning, ground transportation logistics, and comprehensive on-site event support. The Lead Congress and Event Planner partners with internal stakeholders and external vendors to deliver seamless, high-quality events that align with business objectives and compliance requirements.ResponsibilitiesServe as the primary point of contact for clients, managing all aspects of communication throughout the event lifecycle, including leading status meetings, providing proactive project updates, tracking milestones and deadlines, and clearly communicating action items, deliverables, and next steps to ensure successful event execution.Educate internal teams and clients on virtual event solutions, providing strategic recommendations based on event objectives, audience engagement, and technical requirements.Manage and execute initiatives that improve cost efficiency, optimize workflows, and strengthen overall departmental performance.Is the subject matter expert for clients and account teams by addressing logistical challenges, recommending solutions, and offering best‑practice guidance.Build and maintain strong relationships with clients, suppliers, industry partners, and key stakeholders.Ensure compliance with client, industry, and pharmaceutical meeting standards, policies, and regulatory requirements.Collaborate closely with account teams to understand project objectives, audience needs, and strategic business goals.Track, manage, and reconcile event budgets, including forecasting, expense management, invoice review, and post‑event financial reporting.Provide ongoing guidance, training, and coaching to meeting planners and team members to ensure operational excellence, knowledge sharing, and continuous professional development.Lead and support special projects and departmental initiatives as assigned by management.Demonstrate a proven ability to independently manage complex events from concept development through post‑event reconciliation while maintaining a high level of quality, accuracy, and client satisfaction.Recruit, onboard, and oversee qualified Trip Directors and onsite support personnel as required.Lead onsite event operations, serving as the primary liaison between clients, venues, vendors, and internal teams to ensure seamless execution and issue resolution.Manage onsite staff, trip directors, vendors, and venue personnel to ensure exceptional service delivery and adherence to event objectives.Qualifications Education & ExperienceBachelor’s degree required; concentration in Event Management, Hospitality, Business Administration, Marketing, or a related field preferred.Minimum of 5–7 years of progressive experience planning and managing large‑scale meetings, congresses, conferences, and events.Experience with in the pharmaceutical, healthcare, life sciences, or related regulated industry preferred.Proven experience managing domestic and international meetings, congresses, and multi‑faced event programs.Experience with Cvent and other event management technologies required.Experience supporting virtual and hybrid events, including proficiency with Zoom and related meeting platforms, preferred.Skills & CompetenciesExceptional organizational, project management, and multitasking abilities with the capacity to manage multiple…