Special Event Coordinator

Trade Show Specialist/Event Coordinator The Marketing Events team delivers powerful, well-executed experiences that elevate our brand, strengthen strategic partnerships, and drive meaningful engagement with key audiences. What You’ll Do • Own end-to-end logistics for industry trade shows, including staffing coordination, travel arrangements, contracts, booth management, and collateral shipping • Manage booth vendors, promotional product sourcing, and pre-conference sales meeting logistics • Track, reconcile, and report on event budgets to ensure cost efficiency and financial accuracy • Communicate directly with event organizers, vendors, speakers, and internal stakeholders to manage timelines and deliverables • Confidently support and manage event speakers, ensuring preparedness and smooth onsite execution • Support pre-event planning and onsite execution for annual conference • Compile post-event insights and feedback to drive continuous improvement What You Bring • 2+ years of hands-on trade show or event execution experience (financial services or tech industry preferred) • Proven experience independently managing logistics and juggling multiple workstreams • Strong vendor management experience, including booth production and promotional materials • Confidence working with and managing speakers and senior stakeholders • Excellent project management, organization, and communication skills • Ability to thrive in a fast-paced, high-visibility environment • Willingness to travel and provide onsite event support as needed Role Details • Pay Rate: $25.00/hour • Location: Clearwater, Florida 33762 • Schedule: Hybrid – 3 days per week in office • Contract Length: 6 months, with the possibility of extension