Special Event Coordinator at Octagon Consulting, LLC Brownsville, TX

Special Event Coordinator job at Octagon Consulting, LLC. Brownsville, TX.

Job Description

JOB SUMMARY

The Special Events Coordinator supports the Brownsville Convention and Visitors Bureau’s mission to promote tourism and elevate Brownsville as a premier destination. This role will focus on developing, coordinating, and executing Visit Brownsville’s signature events including but not limited to Space Fest, Charro Days Classic, Birding Festival, Concert Series while also engaging in community outreach and local representation at strategic events. Under the supervision of the CVB Assistant Director, the Coordinator will work closely with city departments, vendors, and community stakeholders to ensure the success and visibility of Brownsville’s cultural, tourism, and destination events.

COMPETENCIES

Event Planning & Logistics Destination & Cultural Promotion Stakeholder & Vendor Coordination Community Engagement & Outreach Public Representation & Customer Service Marketing & Promotional Collaboration Bilingual Communication (Preferred) Budgeting & Cost Tracking

KEY FUNCTIONS/KNOWLEDGE/SKILLS

Coordinate and execute signature events hosted by the Brownsville Convention & Visitor’s Bureau (CVB) (also known as Visit Brownsville), including logistics, programming, and follow-up evaluation. Represent Visit Brownsville at community events, strategic partner activities, and promotional opportunities to strengthen local engagement. Collaborate with local organizations, nonprofits, schools, and businesses to expand community outreach and ensure inclusive participation. Work closely with the CVB marketing team to promote events, including social media and advertising support. Assist with procurement, vendor management, and contract coordination to ensure events remain within budget with the support of the CVB Administrative. Serve as a liaison between city departments to streamline permits and event operations. Maintain accurate records of event performance, attendance, community feedback, and tourism impact. Support the development of new tourism-oriented events and programs that highlight Brownsville’s culture, history, and diversity. Provide on-site support during major events, including setup, breakdown, volunteer coordination, and hospitality management. Monitor trends in event planning, tourism, and community engagement to propose innovative ideas for future CVB initiatives.