Specialist, Event Content

**Basic Function of the Position:**

The Specialist, Event Content delivers a high-quality experience for the speakers, moderators, partners and attendees at CES and CTA events. The role is the first point of contact for speakers and moderators from invitation through post-event follow-up, answering registration questions, relaying logistics and keeping communication timely and responsive. The Specialist supports the CES Call for Speakers process, researches companies and trends, and manages content timelines and contractor agreements. Onsite at CES, the Specialist serves as onsite venue manager for the speaker lounge and three conference rooms. The role also assists with logistics and attendee communication across the CTA event portfolio. The Specialist reports to the Sr. Director, Event Content.

**Critical Duties and Responsibilities:**

* Support the CES Call for Speakers process to include working cross-departmentally to ensure the success of the CFS launch, the review and analysis of over 2600 submissions, the identification of key companies and executives that submitted proposals, working with other members of the CES content team to select CES speakers and place them in the most appropriate/aligned conference session, send speaker and moderator invitations for CES-produced conference sessions, and track speaker responses and correspondence.
* Support the CES conference partner program, from contract negotiation through final invoicing, ensuring efficient processes and alignment across internal teams.
* Communicate with speakers to relay logistics and confirmation, and assist with any speaker registration questions or concerns.
* Conduct post-conference follow-up, including speaker thank you, related correspondence and speaker data reports.
* Conduct research on topics, companies and executives to support the CES conference.
* Support CES conferences Sr. Director to identify thought leadership opportunities for strategic CES customers.
* Compile CTA-produced content proposal for the upcoming CES to be reviewed by leadership.
* Support partner thought-leadership program
* Act as a Venue Manager onsite at CES - monitor the speaker lounge and three CES-produced conference rooms. Duties onsite include: ensuring all conference room stages, seating, and signage are correct prior to show opening, attending pre-show trainings with room monitors, supervising room monitors during show days, ensuring that sessions are starting and ending on time, and conducting daily meetings with onsite contractors. Serve as on-site point of contact for CES-produced speakers.
* Assist with the coordination of CTA events, including:
+ Assist with event logistics as assigned, including room sets, banquet and event orders, room blocks
+ Venue and vendor research
+ Marketing initiatives and coordinating CTA events presence online
+ Attendee communication and customer service
+ Signage orders and event shipments
+ Submitting contracts and invoices
+ Coordinate attendee logistics as assigned (i.e. activities, transportation)
* Create relationships with key companies, bureaus, speakers and partners and maintain regular interaction for purposes of supporting event programs.
* Create event content timeline in project management system and ensure that deadlines are met.
* Administering contract process for CES contractors.
* Become fluent in registration and digital event platforms used for CTA and CES events.
* Travel to CTA and CES events as necessary.

**Work Experience:**

* 2-5 years’ experience with events, customer service or content development.

**Education/Training:**

* Bachelor’s degree in Marketing, Communications, Event Management, Business or related field preferred.

**Skills/Capabilities/Technical:**

* Strong time-management and organizational skills, with ability to successfully manage multiple projects with varying deadlines simultaneously and comfort level managing onsite programs when needed
* Excellent communication skills with internal and external stakeholders
* Capacity to work independently and under pressure, and to meet tight deadlines
* Excellent customer service skills are essential
* Meticulous attention to detail

**Additional Information:**

* May require overtime
* Ability to travel to CES in Las Vegas
* May require additional travel