Student Union Events Planner

Assists in coordinating and planning requirements including but not limited to: facility reservations, room diagrams, audiovisual and special event services and staffing. Primary Functions • Assists in ensuring scheduling information for events in the Student Union facilities is accurate and maintained in a manner compliant with all departmental and university policies and procedures • Assists in responding to inquiries for the use of the Student Union meeting and event spaces and refers all off-campus inquiries to supervisor for appropriate follow up • Advises customers on scheduling appropriate facilities and services. Ticket Agreements, Alcohol Request Forms, Event Application System Submissions, Outdoor Space and Sound Requests, Recognized Student Organizations, Catering Waiver Requests, Proof of Liability Insurance) • Assists in monitoring reservations activity and in ensuring customer service needs are scheduled and overlaps do not occur • Assists with on-site event supervision as needed and scheduled by supervisor • Meets with customers, as well as all sub-contracted personnel, during events to ensure that services, facilities, equipment, and staffing are satisfactory • Assists with coordinating and scheduling event arrangements with other A.S. areas, University departments, and contract services • Assists in ensuring customer requests for digital signage event publicity in the Student Union are scheduled • Assists in coordinating special parking services for Student Union related events • Ensures adherence to all campus and Student Union policies and procedures for proper facility and equipment use by staff and customers • Makes recommendations to supervisor on potential programming changes, needs and ideas to enhance the use of Student Union facilities and services This is a regular, full-time position. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.