Travel & Event Coordinator - School of Divinity

The main purpose of this position is to support the academic and
administrative work of the John W. Rawlings School of Divinity
(RSOD). This position will be responsible for planning,
coordinating, and executing events and travel arrangements,
ensuring a seamless and enjoyable experience for all
participants.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Plan and coordinate events, including conferences, meetings,
and corporate functions.
Manage all aspects of event logistics, including venue
selection, catering, transportation, and accommodations.
Develop and maintain event budgets, ensuring cost-effective
solutions.
Coordinate travel arrangements for employees and guests,
including flights, accommodations, and transportation.
Communicate with vendors, suppliers, and stakeholders to ensure
all event and travel needs are met.
Create and distribute event materials, such as agendas,
invitations, and itineraries.
Provide on-site support during events to ensure smooth
execution.
Handle post-event tasks, including feedback collection and
reporting
Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position will interact with individuals/entities outside the
company when coordinating travel & events with those outside
the University.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Proven experience in event planning and travel
coordination.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite and event management
software.
Ability to work under pressure and manage multiple tasks
simultaneously.
Attention to detail and problem-solving skills.
Minimum of bachelor's degree
Minimum of 1 year of experience in related-field

Preferred Qualifications and Skills:

Certification in Event Planning or Travel Coordination.
Experience with international travel arrangements.
Knowledge of current trends in event planning and travel
management.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE
JOB

Communication and Comprehension

Ability to effectively communicate verbally and in writing to
convey clear, well-articulated information.
Ability to understand, speak, and write in English to convey
messages and correspond in an articulate and professional
manner.
Possess public communication skills that allow professional
representation of Liberty University to a variety of business and
community customers and associates.
Strong organizational skills.
Excellent computer skills.
Ability to contribute to a team environment and contribute
expertise at appropriate times while recognizing each team member's
strengths and contributions
Listen first communication style to ensure that everyone is
heard so the best decision can be reached
Ability to show respect to their colleagues and to work in a
collegial manner

Problem-Solving

Intuitively able to reason, analyze information and events, and
apply judgment to solve problems of both a routine and complex
nature.

Physical and Sensory Abilities

Occasionally required to travel to local and campus
locations.
Frequently required to sit for extended periods to perform
deskwork or type on a keyboard.
Regularly required to hear and speak to effectively communicate
orally.
Occasionally required to stand, walk, and climb stairs to move
about the building.
Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the
essential functions of this position is a climate-controlled office
setting. It is well lighted and the noise level is moderate.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for
travel in the performance of the essential functions of this
position. Proof of a valid Virginia driver’s license, an acceptable
DMV record, and liability insurance is required.

Time Type

Full time

Location

Onsite

Pay Range

Compensation is determined based on factors such as qualifications,
experience, education, skills, and certifications, along with
University needs and external market conditions. Market benchmarks
may be used, as appropriate, in combination with internal equity to
ensure pay is fair and aligned with the broader compensation
structure.

The position may also be eligible for comprehensive
benefits , including health insurance, retirement plans, and
tuition assistance.

$44,000.00 - $50,000.00

The University is an Equal Opportunity Employer. We believe it
is our moral and legal obligation to meet the responsibility of
ensuring that all management practices regarding employees are
conducted in a nondiscriminatory manner. In compliance with Title
VII of the 1964 Civil Rights Act, and other applicable federal and
state statutes, all recruiting, hiring, training, and promoting for
all job classifications will be administered without regard to
race, color, ancestry, age, sex, national origin, pregnancy or
childbirth, disability, military veteran status or other applicable
status protected by law, including state of employment protected
classes. It is, therefore, our policy and intention to evaluate all
employees and prospective employees strictly according to the
requirements of the job. All personnel related activities such as
compensation, benefits, transfers, job classification, assignments,
working conditions, educational assistance, terminations, layoffs,
and return from layoffs, and all other terms, conditions and
privileges of employment will be administered without regard to
race, color, ancestry, age, sex, national origin, pregnancy or
childbirth, disability, military veteran status or other applicable
status protected by law, including all applicable state of
employment protected classes. The University is a Christian
religious-affiliated organization; and as such, is not subject to
religious discrimination requirements. The University’s hiring
practices and EEO discrimination practices are in full compliance
with both federal and state law. Federal law creates an exception
to the “religion” component of the employment discrimination laws
for religious organizations (including educational institutions),
and permits them to give employment practice preference to members
of their own religious beliefs.