University Events Coordinator

Carlow is recognized for educating traditional students and adult learners for a lifetime of ethical leadership and service... If we determine that your skills and experience match the position requirements, we will contact you. Responsibilities and Essential Functions • Manages event reservation and management of all community spaces on campus • Creates, implements and maintains an online event request form for internal use • Sets policy and procedure with the VP of Finance & Business Development and Facilities Director regarding rentals and proper use of the facilities • Evaluates and manages space requests to clients in order to provide the best management of our Carlow community spaces and strategic needs • Implements and conducts weekly university –wide events management meetings with all applicable constituencies on campus • Meets with prospective clients/renters, discussing event needs and plans, coordinating all their needs- with police, facilities, etc., negotiating and initiating their contract • Serve as an outward facing University representative to the community/prospective clients in order to create an event revenue stream • Assists other departments on campus with event consultation as needed • Ensure delivery of key Advancement events and high profile University events • Assist in planning of Presidential special events • Oversight and planning of pre-and post-baccalaureate and commencement receptions • Oversight, planning, implementation and budget management of signature University events as determined by the VP of Advancement and the President • Develop an enhanced community presence of substantive ongoing event initiatives to help raise awareness of and benefit the University • Provide best-in-class event planning consultation and education to the Office of the President, Advancement and other divisions as appropriate to ensure that Carlow events reflect the goals and high standards of the University • In conjunction with Advancement, work to develop a strategy to attract and retain sponsors for University events as required • Collaborate with team members of marketing and communications, as needed or deemed appropriate, to develop materials related to events and to contribute marketing and media strategies to promote all events • Demonstrates and reflects understanding of and commitment to the mission and core values of Carlow University and the Sisters of Mercy. Successful candidates must be committed to envisioning the future of liberal arts and professional education in a rapidly changing environment; have experience working with diverse populations; actively support Carlow’s commitment to equity, inclusion, and community; and be able to articulate how they will contribute to Carlow University’s Catholic, Mercy mission and values through their teaching, scholarship, and service. We respect our diversity as we are called in both the University’s mission and core values.