Venue Sales and Event Coordinator

Onboard new venue rental clients, including contract processing, event file creation, planning schedules, and payment timelines Maintain accurate client and catering records including contact information, menus, staffing, equipment, and event history Maintain accuracy in event management systems, timelines, and accounts receivable tracking Schedule and coordinate client meetings, venue tours, tastings, and walkthroughs using Calendly and Google Workspace Set up and conduct final client walkthroughs in coordination with venue sales leadership Support development of event timelines and vendor run of show documentation Organize event logistics including binders, clipboards, staff instructions, and event materials Create, update, and distribute BEOs including floor plans, timelines, vendor details, linen orders, security information, and inventory counts Upload final BEOs into Nowsta and other required systems Create and maintain event manager binders and staff binders for all venue events Design and print specialty bar menus and vendor menus as required Attend operations meetings and coordinate with Facilities, Event Operations, and management to ensure execution readiness Open and close the venue as scheduled and oversee vendor load ins and load outs Attend events as required based on department and event needs Provide floor support to bar and catering teams as needed, including stepping into service roles when required Assist with venue setup, breakdown, and post event cleanliness Maintain awareness of venue cleanliness and address issues directly or escalate as needed Notify Facilities and Management of maintenance or repair needs Support venue operations by communicating with staff, vendors, clients, and external partners regarding operational needs Assist in maintaining organized records of permits, licenses, safety documentation, and operational files Facilitate communication between event staff, security teams, cleaning crews, and management during event operations Ensure venue policies and operational procedures are communicated and followed throughout event execution Assist management with operational audits, reporting, scheduling coordination, and general administrative support Any employment relationship established will be at will and may be terminated by either the employee or the Company at any time with or without cause or notice consistent with applicable law.