Wedding and Event Planner

We’re looking for a freelance LEAD planner to join our team for the 2027 season! This position is specially for our COORDINATION package (no full service planning or design work required). We are looking for someone with specific hospitality, wedding and event experience for this role. Weddings will be within 30 minutes of York, PA. We are a tight knit team with a lot of tenure - our current lead planners have been with us 4-8 years on average.

minimum requirements:

On event days, the job requires being on your feet for the majority of the day with duties from setup, to coordination of events, to tear down. You can expect to work up to 12 hours, with the support of our team of assistants. Physical stamina + ability to lift at least 30 lbs. is a must.

Full training is provided and you will shadow our team on calls and on-site prior to taking on solo events.

responsibilities:
Familiarize yourself with the client / wedding details via our online platform (virtual)Send kickoff email to client (virtual)Schedule kickoff planning meeting with the client (virtual)Connect with vendor team on day-of needs, logistics, etc. (via email)Compile day-of scheduleCreate day-of styling / setup sheetCreate or modify floorplanAttend the client’s final walkthrough (on-site at the venue)Send final documents to the vendor teamTimely response to emails for any questions, needs, etc.Day-of coordination (12 hours on-site)
Prep meetings can be scheduled based on your needs (daytime / evening / weekend) and events fall on Fridays, Saturdays + Sundays. We are open to Leads with only Sat./Sun. availability, though Friday availability is a plus.
All pre-planning work will be done remotely. Client meetings are held via phone or GoogleMeet plus 1 on site walk through. Emails must be checked once every 48-hours for timely responses.

MUST COMMIT TO AT LEAST 10 WEDDINGS PER YEAR with the opportunity for more. This is a part time position and we are flexible and accommodating to any other PT or FT job you may have.

Position is paid hourly so that your time is fairly compensated; tax filing is via 1099.

to apply:

Email your resume, a statement of interest and preferred hourly rate to [email protected]

Submissions missing any of the required information will be rejected.