Wedding & Event Coordination Assistant

Event Coordinator Assistant

Villa Paraiso Venue & MK Music and Events

Location: Doral, FL

Job Type: Full-Time (40 Hours per Week)

Schedule:

Monday, Wednesday, Thursday & Friday: 9:30 AM – 6:00 PMSaturday: 9:00 AM – 3:00 PMTuesdays and Sundays OffPay:
Starting at $18.00 per hour, with opportunities for raises based on performance and growth within the company.

About Us

Villa Paraiso is one of South Florida's premier wedding venues, and MK Music and Events is a leading event production and rental company specializing in weddings, corporate events, and luxury celebrations.

We are looking for an enthusiastic, organized, customer-focused Event Coordinator Assistant to join our growing team. If you enjoy working with people, are passionate about weddings and events, and thrive in a fast-paced environment, we'd love to meet you.

Position Overview

As our Event Coordinator Assistant, you will be one of the first points of contact for our clients. You will help guide couples through the planning process, answer questions, prepare proposals, schedule venue tours, follow up with prospective clients, and provide exceptional customer service from the first phone call through the planning process.

This position requires someone who is organized, friendly, proactive, and passionate about creating an outstanding experience for every client.

Responsibilities

Answer incoming phone calls, emails, text messages, and CRM inquiries.Respond promptly to new wedding and event inquiries.Schedule venue tours and showroom appointments.Welcome and assist couples during venue tours and showroom visits.Prepare and send proposals, quotes, contracts, and rental agreements.Follow up with prospective clients to help convert leads into confirmed bookings.Maintain accurate client records in the CRM.Coordinate planning meetings and appointments.Assist couples with décor selections and wedding planning.Communicate with vendors and internal team members.Track contracts, payments, and required documents.Keep calendars organized and ensure all client deadlines are met.Provide outstanding customer service throughout the planning process.Support the event coordination team with administrative tasks.Assist with general office operations as needed.Qualifications

Fluent in both English and Spanish (required).Excellent verbal and written communication skills.Strong customer service and sales abilities.Highly organized with excellent attention to detail.Comfortable using CRM software, emails, canva, calendars, email, and WhatsApp.Previous experience in hospitality, weddings, event coordination, or customer service is preferred.Professional appearance and positive attitude.Reliable transportation.Ability to multitask and work efficiently under pressure.Ideal Candidate

We're looking for someone who:

Loves helping people and creating memorable experiences.Is friendly, outgoing, and confident on the phone.Isn't afraid to follow up with potential clients.Is highly organized and detail-oriented.Can work independently and solve problems proactively.Learns quickly and takes initiative.Is dependable, punctual, and a team player.Wants to build a long-term career with our company.What We Offer

Starting pay of $18.00 per hour.Opportunities for raises based on performance.Career growth within two growing companies.A positive, professional, and supportive work environment.The opportunity to be part of creating unforgettable weddings and events.Please Note

This position requires excellent communication and customer service skills, as you will be speaking with brides, grooms, vendors, and event clients every day.

We are looking for someone seeking a long-term career with our company. We value loyalty, professionalism, a positive attitude, and individuals who are excited to grow with us for many years.

Pay: $17.00 - $18.00 per hour

Work Location: In person