Assistant Event Coordinator

Job Overview:

This role supports the planning and execution of any and all events produced by Waikiki Trolley’s Entertainment division, including but not limited to Trial of Fears, The Night Between, and the Holiday Lights Tour. You’ll work closely with the Event Coordinator and leadership team to help bring large-scale, immersive experiences to life—from early production to live event operations.

Off-Season (January–Mid September)

Full-time hours with flexible daily scheduling
Work includes:
Prop building, scenic design, and installations
Assisting with event setup, layouts, and creative development
Administrative tasks and production planning
Supporting timelines and task execution across multiple events

A typical day may include reviewing task lists, building props, painting, or assisting with creative production.

On-Season (Event Operations: October–December)

Primarily scheduled Friday–Sunday (8-hour shifts, approx. 3pm–11pm or 4pm–12am)
Occasional Thursday shifts depending on event schedule
Assist in running nightly operations across all events
Ensure cast and crew are checked in, prepared, and fully supported
Step into a manager-on-duty role during live operations
Help oversee key departments, including makeup, talent readiness, and guest flow
Support overall event execution and guest experience

Ideal Candidate

Reliable, detail-oriented, and proactive
Comfortable with both hands-on creative work and operational coordination
Able to take initiative and lead during live event environments
Interest or experience in makeup, design, or immersive events is a strong plus

Role Structure

Full-time, year-round position
Dynamic schedule that shifts between production-focused off-season work and live event operations during peak season

Pay: From $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person