Assistant Event Coordinator

Part-Time, Event-Based Leadership Role | Weekends | Windsor-Essex

We are hiring an Assistant Event Coordinator to help supervise event staff, manage assigned operational areas, resolve routine problems, and support the Event Coordinator during live events.

This is a junior leadership and development role for someone who wants to progress into event coordination.

Compensation: $25/hour

Typical shift length: 8 hours

Typical frequency: 1-6 shifts per month

Location: Windsor and Essex County

Responsibilities

Review event plans before event dayAttend required pre-event meetingsConfirm staff attendance and assignmentsBrief and supervise event staffMonitor entrances, activities, vendors, and crowd flowReassign staff when coverage changesOrganize breaksAnswer frontline staff questionsResolve routine customer and vendor complaintsApply policies consistentlyIdentify developing problemsEscalate serious issues appropriatelyTrack incidents and incomplete tasksLead sections of setup or teardownConfirm checklist completionProvide post-event staff feedbackGive the Event Coordinator concise operational updatesTemporarily manage an event area when the coordinator is occupiedThe purpose of this role is to reduce the number of routine operational issues reaching the Event Coordinator.

Ideal Candidate

You are:

Highly accountableCalm under pressureComfortable directing staffOrganized and decisiveAble to prioritize competing issuesConfident handling difficult customersComfortable correcting poor performanceAble to delegateStrong in written and verbal communicationInterested in long-term developmentComfortable taking responsibility for outcomesExperience in supervision, hospitality, retail leadership, recreation, event operations, administration, project coordination, venue work, or volunteer leadership is strongly preferred.

Important Conditions

This role may involve:

Early morningsLate finishesLong weekend shiftsConstant interruptionsSimultaneous problemsDifficult attendees or vendorsCorrecting staff who may be peersMaking decisions with incomplete informationBeing accountable for delegated workSwitching between supervision, customer service, and physical workCompleting incident notes and post-event reportingReceiving direct feedbackThis role is not a good fit for someone who wants the title without the responsibility, avoids difficult conversations, escalates every decision, struggles to prioritize, or expects immediate promotion.

Requirements

Prior supervisory, leadership, coordination, or senior event experienceReliable weekend availabilityAvailability for required pre-event meetingsReliable transportationSmartphone with mobile dataAbility to use Slack, digital plans, checklists, forms, and schedulesStrong written and verbal communicationAbility to work long shiftsAbility to remain calm during conflictLegal eligibility to work in CanadaFirst Aid and Smart Serve are assets.

Advancement

Strong performers may progress through:

Assistant Event Coordinator → Event Coordinator → Senior Event Coordinator

Advancement is based on reliability, judgment, leadership, communication, staff management, and performance across multiple events.

How to Apply

Please include:

A brief example of a time you supervised or directed staffA brief example of a decision you made without being able to reach your managerWhy you want to progress into event coordinationYour typical weekend availabilityPay: From $25.00 per hour

Work Location: Hybrid remote in Windsor, ON