Assistant Wedding Planner

Assistant Wedding Planner

Reports to: Vice President of Talent, Development & Operations

Department: Planning & Production

Classification: Part-Time

Job Summary

An Assistant Wedding Planner supports the Lead Planner and Production Lead Planner in executing seamless, well-organized wedding experiences. This role focuses on logistical coordination, event setup, detail management, and on-site support.

Assistant Planners play a critical role in delivering exceptional service by anticipating needs, maintaining professionalism, and ensuring timelines and design elements are executed accurately. This position is ideal for individuals who are detail-oriented, proactive, and eager to grow within the wedding and events industry.

Key Responsibilities1. Event Preparation & Support

Review timelines, design summaries, and vendor lists prior to each event.

Assist with organizing materials, décor, signage, and personal items before event day.

Confirm understanding of assigned tasks with the Lead or Production Planner.

Arrive prepared and on time for rehearsals and wedding day execution.

2. On-Site Event Execution

Support event setup, styling, and breakdown according to the approved design plan.

Assist with ceremony and reception flow under direction of the Lead or Production Planner.

Manage assigned responsibilities such as:

Guest guidance

Personal décor placement

Signage setup

Gift/card collection

Vendor check-ins

Communicate updates or issues promptly to the Lead or Production Planner.

Maintain calm, professional demeanor at all times.

3. Vendor & Guest Interaction

Serve as a professional and welcoming presence onsite.

Provide courteous assistance to vendors and guests as needed.

Escalate client or vendor concerns to the Lead or Production Planner appropriately.

4. Design & Styling Support

Execute design elements as directed, ensuring accuracy and attention to detail.

Assist with tabletop styling, décor placement, and visual consistency.

Handle rental items and floral elements with care.

Double-check final placements before guest arrival.

5. Timeline & Detail Management

Help monitor the event timeline and notify leadership of any deviations.

Support transitions between ceremony, cocktail hour, and reception.

Anticipate needs before being asked (water for couple, bustle assistance, etc.).

6. Post-Event Responsibilities

Assist with organized breakdown and load-out.

Ensure personal items are properly packed and returned.

Participate in post-event debriefs when requested.

7. Professional Development & Team Collaboration

Complete all required SEG training modules and ongoing education.

Seek feedback and actively work toward skill development.

Demonstrate readiness for increased responsibility over time.

Growth Path: Assistant Planner → Production Lead Planner → Lead Planner

Qualifications

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Professional, polished, and client-focused demeanor.

Ability to take direction and execute tasks independently.

Interest in weddings, hospitality, or event planning.

Ability to work efficiently in fast-paced environments.

Proficiency in basic digital communication tools and scheduling systems.

Experience in events or hospitality is preferred but not required.

Working Conditions

Must be available for evening, weekend, and holiday events.

Occasional travel may be required.

Must be comfortable standing for extended periods and assisting with light setup tasks (30–50 lbs).

Dress Code

Assistant Planners are expected to maintain a polished, professional appearance that reflects the Simply Elegant brand.

Standard event attire is all black, professional clothing (dress pants, blouse, blazer, or approved dress), unless otherwise directed.

Clothing must be clean, pressed, and free of logos or visible branding.

Closed-toe, comfortable professional footwear is required.

Hair, makeup, and accessories should be neat and understated.

Name badge (if issued) must be worn during events.

Final attire direction may vary depending on event formality, venue requirements, or specific client requests.

Compensation & Benefits

Competitive hourly wage based on experience and market.

Opportunity for increased event responsibilities over time.

Professional development and growth tracks within the company.

Job Type: Part-time

Pay: From $15.00 per hour

Ability to Commute:

Austin, TX 73344 (Required)

Ability to Relocate:

Austin, TX 73344: Relocate before starting work (Required)

Work Location: In person